ClickUp has steadily gained recognition as one of the most effective task management platforms over the years. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
But, as eye-catching as it appears to be, it’s not the only software you should consider getting, as there are plenty more out there that might suit your team’s needs better than, say, ClickUp!
We have had the privilege of seeing six of its competitors in the task management industry, comparing their similarities and looking at the differences that make them different. We’ll also help you determine if your team has better compatibility with either ClickUp or any of the other platforms. Keep reading if you still haven’t found your perfect PMS.
For those of you who prefer a more visual experience, here is a video review from Deya on her YouTube channel Deya // Freelance, DBM & Entrepreneurship. ClickUp is a great way to get an overview. You can also check out the article below that compares ClickUp to other companies.
What is ClickUp? A Short Overview What Does ClickUp Do
ClickUp is a cloud-based project management software that, like all other platforms, provides companies and groups of different sizes a space to work productively with optimized task-handling, goal-tracking, and reporting tools, as well as an open opportunity to foster growth as a collective to great heights.
The best productivity platforms of today have distinct factors that set each other apart, and ClickUp takes on it by cashing in on being a one-stop shop for all work-related needs. There are many features available, and most of them are easy-to-use and convenient. Additionally, it’s best known for its jam-packed free plan and impressively valuable premium contemporaries.
ClickUp is a popular and highly regarded product. However, while being filled to the brim with productivity features, the amount it offers can be overkill for some users.
What makes ClickUp stand out from the rest?
There’s no denying that ClickUp delivers when it comes to offering teams a wide variety of project management features. ClickUp offers everything you need, including core tools like task creation, calendar, report, and communication. ClickUp also has handy functions such as time and screen recording and real-time collaborations.
The best thing about large tool storage is the fact that they can all be accessed in one location, rather than using multiple apps. You don’t have to pay anything to access most of the core tools. ClickUp has been offering this free forever plan since its inception in 2017. According to some studies, having all of the required work tools in one place can increase team productivity by up to 20%.
However, while having as many features in one single platform as possible is a sound idea, it does have a downside. We all know that dealing with a lot of stuff at once may leave us feeling fatigued at some point. A common complaint nearly everyone has about ClickUp is that the overload of tools requires them to allot extra time to learn. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Although not as serious as the other, ClickUp needs to improve its UI. It can sometimes be a little difficult to navigate and may become unresponsive in some cases. But that aside, it catches up in its customization abilities and offers excellent support and learning resources whenever help is needed.
- Includes a widely diverse range of work solutions from task management to time tracking to goal-setting
- Its free plan is one of the most robust in any project management software
- Let’s explore more customization options
- It offers so many features that it can be intimidating for those who are new to it.
- Overload of tools means more time for onboarding
ClickUp vs. Asana
Similar to ClickUp and Asana, Asana allows you to track your team’s tasks from anywhere on the internet. Did you know that you can access both platforms via the iOS or Android mobile apps?
Asana includes all the essential features that you would expect such as unlimited storage and reporting, goal tracking, communication, and reporting. ClickUp is a heavy-featured platform. Asana counters this by offering powerful tools for work and a simplified way to manage tasks.
ClickUp has more tools than Asana, so this may be a good thing for some. However, as high-quality as its lineup of features may seem, its estimated price range is twice as much as the other.
Comparing the Features
ClickUp and Asana offer core workspace tools and features for teams, along with additional customization and portfolio access. The latter offers life-saving tools such as integrated time-tracking management. However, ClickUp does not. This means that you will need to create a program specifically for this purpose.
Asana’s paid plans cost twice as much as ClickUp’s currently. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. As for the free plans, Asana does not have the same key features as ClickUp, and most of them cannot be accessed unless you register for a premium tier. However, its entry-level tier includes unlimited storage among the only saving graces. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana may not be best recognized for its financial value. It might also need to be proficient in its offerings of project management tools. But, for what it’s worth, not having a lot to provide may have given Asana a bigger advantage than ClickUp.
The latter is blessed with a huge load of features, but the overloaded offering may be too much for most teams, especially those going through the onboarding process. The former saves time and makes teammates less concerned.
Asana makes it easy to incorporate and integrate as many things as you need to improve your team’s experience. Like every other project management platform, Asana lets you integrate with various apps and services, including Zapier, for an expanded reach.
- Has enough vital task management features to make for a swift working environment
- The platform’s interface and functions are simple, making it easy for new users to use.
- Has an impressive list of advanced integrations with third-party apps and services
Cons of Asana
- Most of Asana’s key features require access to any of its paid-tier offerings.
- Its expensive price range may not bode well for small-scale teams and low-budget groups.
ClickUp vs. Monday.com
Monday.com is one of the few platforms that offers almost the same capabilities as ClickUp. Much like the latter, the former lets you do all kinds of task management duties of the highest quality possible.
Monday allows you to create any type of task, file them in folders and subtasks. You can also collaborate with your mates in real time even if you are far away.
ClickUp Monday lets you do what it promises. The only differences are that ClickUp’s interface is more modern than the other, easier to use, and more suitable for large groups.
Comparing the Features
Monday provides the following tools for work management that ClickUp offers: In addition to primary functions such as task-making and reporting, and automations; these include the Gantt charts and Kanban boards, in-house Documents feature and time-tracking tools. You can access half of these tools in ClickUp’s freemium program, but Monday will require you to pay for them. This can make it a bit difficult.
Regarding the pricing range, Monday’s version falls comfortably between ClickUp’s more valuable set and Asana’s more expensive one. The Basic plan costs $8, which is $3 less than ClickUp’s equivalent but not as expensive. Though admittedly, there’s not much to offer, Monday’s free plan wins when it comes to storage allowance. Comparing ClickUp’s 500MB storage allowance to ClickUp’s 100MB will immediately show the difference. What Does ClickUp Do
Monday’s Unique Aspects
Monday may be capable of offering a different amount of features than ClickUp on the table in its free plan – given that most of them require access beyond the paywall. We do appreciate the polished UI. Much like Asana, Monday’s interface has been designed to be easy to navigate, even upon onboarding.
Monday stands out best in its simplicity based on how it lays out its features. It can be integrated with third-party platforms so that companies with additional needs or solutions have a place to make the most of the software.
Aside from the fact that Monday’s pricing plans and the included tools are affordable, it could be a great project management tool for large to mid-sized groups. ClickUp is best for small groups so Monday should be the ClickUp for larger ones.
- Offers a wide range of great-value plans that are suitable for large and mid-sized teams.
- Has enough work view options, features, and functionality to give off a highly competitive edge
- The interface is easy enough to use for everyone, even new teammates.
- Its free plan has some limits features-wise, despite offering users more free storage space allowance.
- It doesn’t support multi-device connectivity, so it cannot be connected to voice control platforms such as Alexa or Google Assistant.
ClickUp vs. Notion
Notion was originally a note-taking app. Now it offers a refreshing approach for task management. Notion does not rely on the traditional interface that is cluttered with many tools as ClickUp and other top platforms, but instead presents its features in a simplified, minimalistic way.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
You won’t be able use other useful tools like the Gantt chart because Notion doesn’t have enough capacity. It does have a limited number of powerful solutions but it makes up for it with a simpler working environment.
Comparing the Features
Notion doesn’t have the same number of functions as ClickUp, as we’ve already seen. The general design of Notion is less bold and bold than ClickUp’s (unless you use one of the pre-made templates it has on its website). It makes sense, however, given the way it was presented originally.
Beyond how much it can offer, Notion’s simplistic nature similarly influences its free tier and paid plans. The free plan allows you to try its core tools. What makes it different from ClickUp’s Free Forever is that it’s better suited for personal use than ClickUp’s. Notion’s Teams plan, on the other, seems to fit groups who may not need any of the increasingly complicated fuss of extra features better. What Does ClickUp Do
Notion’s Unique Aspects
It is the only software that can cater to freelancers and small teams better than large companies with lots at stake. Considering the short list of features, it can offer right away. The notion has the advantage of being easier to explore and use.
Organizing tasks and other duties have always been challenging given its minimalist feel. Whether you work alone or with a team, you may appreciate how you can cut straight to the chase and do whatever task is on your mind.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. It may not be as great as other tasks like automation, but those won’t be much of a great concern if you’re a simple task management type.
- It excels in task-creating and note-taking. This is especially impressive considering that it was originally a simple notes application.
- Its minimalist interface makes it easier to set up.
- This encourages users to be more efficient and fluid in their workflow. It is suitable for both freelancers and large teams.
- It also requires other essential project management tools such as automation or advanced-level reporting.
- You may need to rely on third-party integrations if you want to use Notion and maximize it with other features it currently cannot offer
ClickUp vs. Trello
Trello is breaking with tradition and aiming to be the most popular project management platform. It offers a variety of options for teams to organize and see project tasks. Some notable features include Kanban-style boards and Trello cards. There are also eye-catching views that range from lists to tables. What Does ClickUp Do
From the looks of it, Trello’s task layout capabilities have given ClickUp a worthy competitor in the field. It excels in automations and integrations. ClickUp’s free plan seems comparable.
As Trello shines best in its visual layouts, we can’t say the same regarding other important aspects of project management, like reporting. Nevertheless, its limited scope of tool offerings makes onboarding less cumbersome.
Comparing the Features
Like ClickUp’s take, Trello does not fail to impress us with its storied range of visual task layouts, as each allows you to keep organized and in tune with your team’s primary goals. However, while you can create a Kanban board for free, you may need to pay for a $10 Premium plan to access many options. Regardless, its task management and automation features seem good enough to use by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Trello’s free plan limits may limit your options, but you might be able to use its native and power-up offerings to give you more flexibility in your workflow. Additionally, Trello’s entry-level tier gives you unlimited storage, something ClickUp currently isn’t capable of having, which is a welcome bonus!
Trello’s Unique Aspects
Trello is not as flexible as ClickUp. You can’t record work hours with a timer, track and report on how well your project has been, or send e-mails within the platform – all because Trello doesn’t offer any of these currently.
It is not suited for data-intensive projects that require a lot of flexibility. But will that matter if all you want is a place where you can organize your tasks for your team? Unless you’re willing to expand with Trello’s integration feature, just using the default version may not be enough to satiate your workspace needs.
Trello’s task-management functions are a great way to organize your tasks. The Trello Cards feature allows you to combine all your tasks into sub-ecosystems that allow for workplace interactions. What Does ClickUp Do
- A wide range of work view designs that are board-based, optimized for various purposes.
- It has fewer features which makes the setup and onboarding process easier.
- The free plan offers unlimited storage space which is great news for people who work with more data.
- Aside from boards and visuals, Trello needs to catch up in other crucial tools like reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
ClickUp vs. Jira Software
Jira Software has been proclaimed the best project management software for agile teams. It boasts a variety of highly functional and advanced features. Most of these are geared toward teams specializing in IT and other high-skill fields, so if you happen to be part of one, this may pique your interest.
Like ClickUp, Jira is quite robust and flexible to use based on its current offering of interesting tools – the only difference being it’s more suited for coding pros and the like. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It’s also praised for its remarkable list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparing the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. The key distinction is the focus on dev teams, which may explain why some of Jira’s features are hard to digest if you’re not tech-savvy. What Does ClickUp Do
The commonality of both platforms is their intimidation upon first impression. ClickUp may be well-known for its feature overload. Jira’s features are so extensive that some may have trouble understanding it. You may be able to reap the benefits of Jira’s paid and free plans, especially if your job is in IT. However, if you wish to get expert-level access to stuff like SSO and SCIM, you must also consider getting an Atlassian Access subscription, which will add more to your expenses.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Its many functions and tools make it a good choice for agile teams, especially when you consider the inclusion of unique assets such as DevOps or IT companies.
Although Jira might not have ClickUp, it can offer all the features you need. But it catches up with its integration capabilities and extra gigabytes of free storage space, encouraging you to add whatever is lacking into your workspace. You might like to integrate Gantt charts or time checking. You can explore all of them in the Atlassian Marketplace.
A recurring issue some users have with Jira is since it can house as many integrations as possible, your computer may run into some hardware issues. But, with that out of the way, as long as there’s enough time to go through the platform, we can envision Jira as a place where teammates can work as swiftly as possible.
- A great set of tools packed with power, many of which are designed for teams working in IT or web development
- A generally functional plan is available. There are also a number of premium plans.
- Jira is known for its over 1000 integrations with different platforms. What Does ClickUp Do
- If you’re not as well versed in IT jargon, you may have difficulty navigating through Jira for the first time.
- It has been criticised for its slow interface, lack of intuitive functions and inability to manage important tasks.
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Penned as a “real-time spreadsheet-database hybrid” that takes on a new spin on the usual project management software, it focuses on letting teams mix in all the workflow and data into one cohesive source of truth.
ClickUp may have good database management features, but Airtable excels across the board in this field. Airtable is best known for its flexible spreadsheet-adjacent view. Airtable is best suited for data-management teams, but it can be used for all purposes.
From its stable functionality to its user-friendliness, there’s no doubt that Airtable has gained the trust of so many folks who use it. But, in some cases, it can be challenging to use, especially with its data input functions.
Comparison of the Features
Airtable makes it easy to create a well-organized layout using spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. The Interface Designer update has added new ways to view tasks. You can now customize your views to look like ClickUp. What Does ClickUp Do
Features aside, we have to appreciate how Airtable presents its free plan. It may be less robust in features, but it is surprisingly functional. You get to access some core features, but as for customization, there’s not much range of options to explore unless you sign up for any of its premium plans. These plans are a little more expensive than ClickUp’s so be aware.
Airtable’s Unique Aspects
Out of all the project management software on our list, Airtable stands out best regarding spreadsheets. It’s also one of the only platforms that cash in on their spreadsheet and table tools as their star asset.
Before the advent of digital boards or other task views, spreadsheet programs such as Microsoft Excel were used to import data and set up tasks for projects. Their formal and neatly stacked nature stemmed from the design has helped get teams to reach their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Today, with the increasing rise of cloud-based and remote work, Airtable’s signature capabilities are more fitting for teams of all sizes. What Does ClickUp Do
- There are many amazing customization and spreadsheet-creating capabilities.
- Renowned for its stable and functional user interface and experience
- Its affinity for diversity makes it suitable for many different types of work purposes
- Sometimes, data import and export can be difficult to manage, especially when data is transferred from MS Excel.
- Onboarding with Airtable may be confusing, but the effort will likely pay off once you’re used to its overall functions
Bottom Line: Which Project Management Software Should You Choose? What Does ClickUp Do
If you want your team to do all things at once, ClickUp may be our best option. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, most platforms on our list count as alternatives, but Monday has more in-house features, including communication and collaboration tools, reporting, and time-tracking.
If you’re striving for a perfect balance between functionality and form, Asana, Notion, and Airtable are the best bets. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. There is only one difference between the three: Notion focuses more on document creation and note-taking, Airtable on spreadsheets and Asana on task management with some communication.
If your workflow relies on visuals, Trello may be a better fit, though you may have to integrate with other platforms for other purposes. After all, it shines best when it comes to Kanban board views. Meanwhile, if you rely on an advanced-level interface and agile features and/or specialize in IT, web development, or any computer-related skill, then Jira Software is.
ClickUp is the only way to combine the best features from all other PMS in one place. But, if you’re going for this route, you may need to consider its strengths and weaknesses, most of which we haven’t fully covered here. It’s worth mentioning that some of ClickUp’s tools may be better, while others may not – nevertheless, it offers a decent list of integrations, which you can use to your advantage if you need it most, as with any other existing project management software.
Are you looking for the right PMS to help your team reach their dreams? Is ClickUp the right platform for your team, or is it something else that best suits your needs? We wish you all the best, regardless of which platform you choose.