Over the years, ClickUp has slowly gained acclaim as one of the top-performing task management platforms. It is trusted worldwide by small and large companies, thanks to its great-value plans and extensive list of powerful features.
It’s certainly eye-catching, but it’s not all you need. There are many other software options that may be more suitable for your needs than ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We’ll also help you determine if your team has better compatibility with either ClickUp or any of the other platforms. If you haven’t found the perfect PMS yet, keep reading!
For those of you who prefer a more visual experience, here is a video review from Deya on her YouTube channel Deya // Freelance, DBM & Entrepreneurship. To get a comprehensive overview of ClickUp, you may still want to check out our article below, which compares it to some competitors.
What is ClickUp? A brief overview Projectmanager.Com vs ClickUp
ClickUp is a cloud-based project management software that, like all other platforms, provides companies and groups of different sizes a space to work productively with optimized task-handling, goal-tracking, and reporting tools, as well as an open opportunity to foster growth as a collective to great heights.
The best productivity platforms of today have distinct factors that set each other apart, and ClickUp takes on it by cashing in on being a one-stop shop for all work-related needs. It has a huge load of features, most of which are designed to be convenient and easy to use. Additionally, it’s best known for its jam-packed free plan and impressively valuable premium contemporaries.
ClickUp is a popular and highly regarded product. However, while being filled to the brim with productivity features, the amount it offers can be overkill for some users.
What makes ClickUp stand out from the rest?
There’s no denying that ClickUp delivers when it comes to offering teams a wide variety of project management features. From core tools such as task creation, calendar, reporting, and communication, to handy functions you may not get anywhere else, like time and screen recording, real-time collaborations, and public sharing, ClickUp has it all.
What’s particularly nice about the large capacity of tools is that you can access them in one place instead of relying on multiple apps. It’s also worth noting that you don’t need to pay a lot to get a hold of most of the core ones as they’re already available in its Free Forever plan – that’s what ClickUp exactly promised since its inception in 2017. It’s believed that having all the necessary work tools in one centralized place may increase productivity rates within teams by around 20%.
Although having as many features as possible in one platform is a good idea, there are downsides. It is a common occurrence for people to feel tired when trying to deal with too many things at once. ClickUp has many users complaining about the fact that they have to spend more time learning. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Although not as serious as the other, ClickUp needs to improve its UI. It can sometimes be a little difficult to navigate and may become unresponsive in some cases. It is capable of customizing itself and provides excellent support and learning resources when needed.
- Includes a widely diverse range of work solutions from task management to time tracking to goal-setting
- Its free plan is one of the most robust in any project management software
- Lets you explore a wider scope of customization tools
- It has so many features in one platform that it may intimidate those entering it for the first time.
- Overload of tools means more time for onboarding
ClickUp vs. Asana
Similar to ClickUp and Asana, Asana allows you to track your team’s tasks from anywhere on the internet. Did you know that you can access both platforms via the iOS or Android mobile apps?
Asana comes with the core features you may expect, such as unlimited storage, reporting, goal tracking, and communication. ClickUp aims to be features-heavy, and Asana counters it by striking a perfect balance between offering powerful work tools and simplifying task management duties.
Asana does not have as many tools as ClickUp, which may be good news for some. Its estimated price range is however twice as expensive as the other, despite its impressive list of features.
Comparison of the Features
ClickUp and Asana offer core workspace tools and features for teams, along with additional customization and portfolio access. While the latter has life-saving tools like integrated time-tracking management, the former does not – this means you would have to find a dedicated program just for that.
Asana’s paid plans cost twice as much as ClickUp’s currently. For reference, the ClickUp Unlimited plan is priced at just $5; meanwhile, Asana’s equivalent is at a whopping $10.99. As for the free plans, Asana does not have the same key features as ClickUp, and most of them cannot be accessed unless you register for a premium tier. The only thing that saves Asana’s entry-level tier is unlimited storage. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana may not be best recognized for its financial value. It may also need to be well-versed when it comes to its offering of project management tools and functions, too. Asana may have had a greater advantage than ClickUp by not having much to offer.
Although the latter has a lot of features, it may not be enough for all teams, especially those who are going through the onboarding process. The former saves time and makes teammates less concerned.
Asana makes it easy to incorporate and integrate as many things as you need to improve your team’s experience. Like every other project management platform, Asana lets you integrate with various apps and services, including Zapier, for an expanded reach.
- Has enough vital task management features to make for a swift working environment
- Its interface and general functions are sleek, making it easier for first-timers to explore the platform.
- It offers a wide range of integrations with third party apps and services.
- Access to Asana’s paid-tier offerings is required for most of Asana’s key features.
- Its expensive price range may not bode well for small-scale teams and low-budget groups.
ClickUp vs. Monday.com
On our list of project management platforms, Monday.com is a rare case in which it offers (almost) the exact range of capabilities as ClickUp. Much like the latter, the former lets you do all kinds of task management duties of the highest quality possible.
Monday allows you to create any type of task, file them in folders and subtasks. You can also collaborate with your mates in real time even if you are far away.
Essentially, Monday allows you to do exactly what ClickUp promises to offer – the only notable differences are that the interface is sleeker than the other, it’s easier to navigate, and it’s more appropriate in a large-group setting.
Comparing the Features
Monday provides the following tools for work management that ClickUp offers: In addition to primary functions such as task-making and reporting, and automations; these include the Gantt charts and Kanban boards, in-house Documents feature and time-tracking tools. While you can get half of these already in ClickUp’s freemium plan, with Monday, you’d have to pay up just to access them, which can be a bit of a hassle.
The pricing range for Monday’s version is between Asana’s most expensive and ClickUp’s most valuable. The Basic plan costs $8, which is $3 less than ClickUp’s equivalent but not as expensive. Although there isn’t much to be had, Monday’s free plan has the best storage allowance. Comparing ClickUp’s 500MB storage allowance to ClickUp’s 100MB will immediately show the difference. Projectmanager.Com vs ClickUp
Monday’s Unique Aspects
Monday may be capable of offering a different amount of features than ClickUp on the table in its free plan – given that most of them require access beyond the paywall. We do appreciate the polished UI. Like Asana’s interface, Monday’s was designed to be simple to use even after you have been onboarded.
Monday stands out best in its simplicity based on how it lays out its features. Since it can integrate with third-party platforms, it gives companies with extra needs or solutions a space to maximize the software to the fullest.
Additionally, considering the cost range of its priced plans and their included tools, Monday has the potential to be a better great-value project management program for mid to large-sized teams. ClickUp works best for small-scale groups, so it’s fitting for Monday to be the ClickUp for bigger ones.
- Has a great-value range of paid plans, most of which are suited for mid-sized and large-scale teams
- It has enough features and work view options to give you a competitive edge
- The interface is easy enough to use for everyone, even new teammates.
- The free plan does not offer unlimited storage, but it has certain limitations.
- It doesn’t support multi-device connectivity, so it cannot be connected to voice control platforms such as Alexa or Google Assistant.
ClickUp vs. Notion
Originally a note-taking application, Notion takes on a refreshing approach to task management. Instead of relying on the usual design-heavy interface filled to the brim with tools, as seen in some top platforms such as ClickUp, Notion lays out its offering of features in a more simplified, minimalistic manner.
Notion allows you to create a simple set of work features. These include creating a list of tasks and viewing your workspace in various ways, from Kanban boards to calendar views and timeline views, and creating info-rich documents or wikis.
However, you wouldn’t be able to try out other handy tools, including the Gantt chart, as Notion does not have enough capacity to offer them. It does have a limited number of powerful solutions but it makes up for it with a simpler working environment.
Comparing the Features
Notion doesn’t have the same number of functions as ClickUp, as we’ve already seen. As for the general design, the former appears to be less bold and brash than the latter (unless you try out any of its pre-made templates available on its official website). But given how it was originally presented, it makes more sense that it turned out this way.
Beyond how much it can offer, Notion’s simplistic nature similarly influences its free tier and paid plans. The free plan allows you to try its core tools. What makes it different from ClickUp’s Free Forever is that it’s better suited for personal use than ClickUp’s. Notion’s Teams plan seems to be more suitable for groups that don’t require the additional features. Projectmanager.Com vs ClickUp
Notion’s Unique Aspects
It is the only software that can cater to freelancers and small teams better than large companies with lots at stake. Considering the short list of features, it can offer right away. It is easy to understand and use.
Given its minimalist look, organizing tasks and other duties has always been difficult. Whether you work alone or with a team, you may appreciate how you can cut straight to the chase and do whatever task is on your mind.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. Although it may not be as efficient as automation, that won’t make it a problem if you are a task manager.
- It excels in task-creating and note-taking. This is especially impressive considering that it was originally a simple notes application.
- Its minimalistic interface leads to a less complex setup process
- This encourages users to be more efficient and fluid in their workflow. It is suitable for both freelancers and large teams.
- It needs other vital project management tools, such as automation and advanced-level reporting.
- You may need to rely on third-party integrations if you want to use Notion and maximize it with other features it currently cannot offer
ClickUp vs. Trello
Breaking away from tradition, Trello cashes in on being the go-to project management platform with an eye for visual detail. It specializes in offering teams a wide range of flexible ways to see and organize project tasks, with some notable ones including Kanban-style boards, signature Trello cards, and eye-catching views from lists to tables. Projectmanager.Com vs ClickUp
From the looks of it, Trello’s task layout capabilities have given ClickUp a worthy competitor in the field. Furthermore, it excels in its distinctive way when it comes to automations and integrations, and its free plan seems to be on par with what ClickUp’s Free Forever variant has in store.
Trello’s visual layouts are what make it stand out, but we cannot say the same about other aspects of project management like reporting. Nevertheless, its limited scope of tool offerings makes onboarding less cumbersome.
Comparison of the Features
Trello, like ClickUp, is a great visual task management tool. Each layout allows you to stay organized and aligned with your team’s main goals. However, while you can create a Kanban board for free, you may need to pay for a $10 Premium plan to access many options. However, the Kanban board’s task management and automation tools are sufficient to be used by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Trello’s free plan limits may limit your options, but you might be able to use its native and power-up offerings to give you more flexibility in your workflow. Additionally, Trello’s entry-level tier gives you unlimited storage, something ClickUp currently isn’t capable of having, which is a welcome bonus!
Trello’s Unique Aspects
Trello is not as flexible as ClickUp. Trello currently doesn’t allow you to track your projects, set up a timer or record work hours.
This lack of range means it won’t be a great fit for ambitious data-heavy projects. If all you need is a place to organize your tasks for your entire team, will this matter? Unless you’re willing to expand with Trello’s integration feature, just using the default version may not be enough to satiate your workspace needs.
Speaking of organizing your tasks, it’s quite telling that Trello’s task management functions have helped the software get to where it is today. Apart from the assorted range of visuals, the Trello Cards feature lets you collate all your tasks into sub-ecosystems full of workplace interactions. Projectmanager.Com vs ClickUp
- A wide range of work view designs that are board-based, optimized for various purposes.
- Has fewer features, ultimately making the onboarding and setup process less cumbersome
- Its free plan gives users unlimited storage space, which is good news for those who handle extra data.
- Trello must improve its ability to create visuals and boards, as well as other critical tools such reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
ClickUp vs. Jira Software
Jira Software has been proclaimed the best project management software for agile teams. It boasts a variety of highly functional and advanced features. These features are targeted at teams that specialize in IT or other high-skill areas, so if this is something you’re interested in, it may be worth your time.
Like ClickUp, Jira is quite robust and flexible to use based on its current offering of interesting tools – the only difference being it’s more suited for coding pros and the like. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It’s also praised for its remarkable list of native integrations. These are all great features, but Jira is also criticized for its slow UI, confusing setup and inability assign multiple people to the same task.
Comparison of the Features
ClickUp and Jira share some commonalities, such as scrums and automations, project reporting, power-heavy task managing capabilities, and project reporting. One of the key differences is Jira’s focus on developers. This may explain why Jira’s features can be difficult to understand if you are not tech-savvy. Projectmanager.Com vs ClickUp
The commonality of both platforms is their intimidation upon first impression. ClickUp may be well-known for its feature overload. Jira’s features are so extensive that some may have trouble understanding it. You may be able to reap the benefits of Jira’s paid and free plans, especially if your job is in IT. Atlassian Access subscriptions are a good option if you want to have expert-level access, such as SCIM and SSO.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Plus, given its offering of functions and tools, it may suit agile teams better – considering the inclusion of distinctive assets like DevOps and IT companies.
Although Jira might not have ClickUp, it can offer all the features you need. It is able to integrate with ClickUp and offers extra gigabytes storage space. This allows you to easily add any feature that you need into your workspace. Want to incorporate Gantt charts and time checking? All of these options are available in the Atlassian Marketplace.
Jira has a problem that users frequently have. It can store as many integrations and your computer could run into hardware problems. But, with that out of the way, as long as there’s enough time to go through the platform, we can envision Jira as a place where teammates can work as swiftly as possible.
- Packed with an outstanding set of power-heavy tools, most of which cater to teams who work in IT and web development
- A generally functional plan is available. There are also a number of premium plans.
- Jira is known for its over 1000 integrations with different platforms. Projectmanager.Com vs ClickUp
- You may find it difficult to navigate Jira if you are not familiar with IT terminology.
- It has been criticised for its slow interface, lack of intuitive functions and inability to manage important tasks.
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Airtable is a real-time spreadsheet-database hybrid that focuses on letting teams combine all the data and workflow into one source of truth.
ClickUp may have good database management features, but Airtable excels across the board in this field. It’s best recognized for its generously customizable spreadsheet-adjacent table view. Airtable is best suited for data-management teams, but it can be used for all purposes.
From its stable functionality to its user-friendliness, there’s no doubt that Airtable has gained the trust of so many folks who use it. It can be difficult to use in certain cases, especially when using its data input functions.
Comparing the Features
Airtable allows you to craft an organized layout with the help of spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. But, as per its recent update, there are more ways of viewing tasks that you can explore beyond spreadsheets, thanks to the Interface Designer feature. Similar to ClickUp, you now have the option to customize your views into calendar form or a Kanban board. Projectmanager.Com vs ClickUp
Features aside, we have to appreciate how Airtable presents its free plan. It may be less robust in features, but it is surprisingly functional. While you have access to some core features, customization is limited. You can only explore the premium plans if you are interested in more options. These plans are a little more expensive than ClickUp’s so be aware.
Airtable’s Unique Aspects
Airtable excels in spreadsheets, out of all the project management tools on our list. It’s also one of the only platforms that cash in on their spreadsheet and table tools as their star asset.
For years before the advent of digital boards and other task views designed for today’s age, spreadsheet programs like Microsoft Excel were primarily used to import data and lay out the tasks for any project. The design of these spreadsheet programs has helped teams achieve their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Today, with the increasing rise of cloud-based and remote work, Airtable’s signature capabilities are more fitting for teams of all sizes. Projectmanager.Com vs ClickUp
- There are many amazing customization and spreadsheet-creating capabilities.
- It is well-respected for its functional and stable user interface.
- Its affinity for diversity makes it suitable for many different types of work purposes
- The data export and import process may sometimes be a struggle to work with, especially when transferring data from other platforms like MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should You Choose? Projectmanager.Com vs ClickUp
If you want your team to do all things at once, ClickUp may be our best option. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, all platforms in our list are alternatives. However, Monday.com has more in-house capabilities, such as communication tools, collaboration tools, reporting and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. The only difference lies in how they’re used: Notion focuses on note-taking and documents, Airtable on spreadsheets, and Asana on task handling with a little communication on the side.
If your workflow relies on visuals, Trello may be a better fit, though you may have to integrate with other platforms for other purposes. It shines best when it is used with Kanban board views. Jira Software is a great choice if you are looking for an advanced interface and agile features, and/or a computer-related skill such as IT, web development or any other computer-related skill.
Lastly, if you want to stuff the best features of all the other PMS into one place, there’s no other thing we could think of other than ClickUp. However, this route is not for everyone. You will need to be aware of its strengths and limitations, which we haven’t covered in detail here. ClickUp may have some tools that are better than others, but it does offer a good list of integrations which you can use to your advantage when you most need them.
Are you looking for the right PMS to help your team reach their dreams? Is ClickUp the right platform for your team, or is it something else that best suits your needs? We wish you all the best, regardless of which platform you choose.