ClickUp has steadily gained recognition as one of the most effective task management platforms over the years. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
It’s certainly eye-catching, but it’s not all you need. There are many other software options that may be more suitable for your needs than ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We can also help you decide if your team is more compatible with ClickUp or other platforms. If you haven’t found the perfect PMS yet, keep reading!
For those of you who prefer a more visual experience, here is a video review from Deya on her YouTube channel Deya // Freelance, DBM & Entrepreneurship. To get a comprehensive overview of ClickUp, you may still want to check out our article below, which compares it to some competitors.
What is ClickUp? A brief overview Grigri vs ClickUp
ClickUp is a cloud-based project management software that, like all other platforms, provides companies and groups of different sizes a space to work productively with optimized task-handling, goal-tracking, and reporting tools, as well as an open opportunity to foster growth as a collective to great heights.
The best productivity platforms of today have distinct factors that set each other apart, and ClickUp takes on it by cashing in on being a one-stop shop for all work-related needs. There are many features available, and most of them are easy-to-use and convenient. It is also known for its free, jam-packed plan and highly valuable premium alternatives.
ClickUp is a popular and highly regarded product. Although ClickUp is packed with productivity features, some users find it too much.
What Makes ClickUp Stand Out From the Rest?
ClickUp is a great tool for project management. ClickUp offers everything you need, including core tools like task creation, calendar, report, and communication. ClickUp also has handy functions such as time and screen recording and real-time collaborations.
What’s particularly nice about the large capacity of tools is that you can access them in one place instead of relying on multiple apps. It’s also worth noting that you don’t need to pay a lot to get a hold of most of the core ones as they’re already available in its Free Forever plan – that’s what ClickUp exactly promised since its inception in 2017. It’s believed that having all the necessary work tools in one centralized place may increase productivity rates within teams by around 20%.
Although having as many features as possible in one platform is a good idea, there are downsides. It is a common occurrence for people to feel tired when trying to deal with too many things at once. ClickUp has many users complaining about the fact that they have to spend more time learning. Most teams will need to learn the tools before they can use them for their full-time work.
Though not much of a great concern as the other, ClickUp also needs to improve in terms of UI in that it can be buggy in rare cases and a bit complicated to navigate through. But that aside, it catches up in its customization abilities and offers excellent support and learning resources whenever help is needed.
- Includes a widely diverse range of work solutions from task management to time tracking to goal-setting
- Its free plan is one of the most robust in any project management software
- Let’s explore more customization options
- It offers so many features that it can be intimidating for those who are new to it.
- More time is needed to onboard if you have too many tools
ClickUp vs. Asana
Similar to ClickUp and Asana, Asana allows you to track your team’s tasks from anywhere on the internet. Did you know that you can access both platforms via the iOS or Android mobile apps?
Asana comes with the core features you may expect, such as unlimited storage, reporting, goal tracking, and communication. ClickUp aims to be features-heavy, and Asana counters it by striking a perfect balance between offering powerful work tools and simplifying task management duties.
Asana does not have as many tools as ClickUp, which may be good news for some. Its estimated price range is however twice as expensive as the other, despite its impressive list of features.
Comparing the Features
Both Asana and ClickUp offer teams a handy slew of core workspace features and tools, plus some additions, including portfolio access and customization. While the latter has life-saving tools like integrated time-tracking management, the former does not – this means you would have to find a dedicated program just for that.
Asana’s paid plans cost twice as much as ClickUp’s currently. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. As for the free plans, Asana does not have the same key features as ClickUp, and most of them cannot be accessed unless you register for a premium tier. The only thing that saves Asana’s entry-level tier is unlimited storage. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana might not be well-known for its financial value. It may also need to be well-versed when it comes to its offering of project management tools and functions, too. But, for what it’s worth, not having a lot to provide may have given Asana a bigger advantage than ClickUp.
The latter is blessed with a huge load of features, but the overloaded offering may be too much for most teams, especially those going through the onboarding process. With the former, teammates wouldn’t have to worry as much, as its display of core tools is simply laid out and ready to use, further saving time in the process.
Asana makes it easy to incorporate and integrate as many things as you need to improve your team’s experience. Asana, like every other project management platform allows you to integrate with different apps and services such as Zapier for a wider reach.
- It has enough task management features to ensure a fast working environment.
- Its interface and general functions are sleek, making it easier for first-timers to explore the platform.
- Has an impressive list of advanced integrations with third-party apps and services
- Access to Asana’s paid-tier offerings is required for most of Asana’s key features.
- Its expensive price range may not bode well for small-scale teams and low-budget groups.
ClickUp vs. Monday.com
Monday.com is one of the few platforms that offers almost the same capabilities as ClickUp. The former, much like ClickUp, allows you to manage all tasks with the best quality.
With Monday, you can create any kind of task and file them into folders and subtasks, collaborate with your fellow mates in real-time even while you’re far away, draft reports using its excellent cloud-based framework, customize your dashboard with drag-and-drop options, and track goals at any moment whether you’re in desktop view or on mobile.
ClickUp Monday lets you do what it promises. The only differences are that ClickUp’s interface is more modern than the other, easier to use, and more suitable for large groups.
Comparing the Features
Monday offers its users the following key work management tools that ClickUp also has: apart from primary functions like task-making, reporting, and automations, these also include the Gantt and Kanban charts, the in-house Documents feature, time-tracking tools, single sign-on, and the ability to privatize boards and files. While you can get half of these already in ClickUp’s freemium plan, with Monday, you’d have to pay up just to access them, which can be a bit of a hassle.
The pricing range for Monday’s version is between Asana’s most expensive and ClickUp’s most valuable. Its Basic plan costs $8 – just a good $3 more than ClickUp’s equivalent, but not as pricey. Though admittedly, there’s not much to offer, Monday’s free plan wins when it comes to storage allowance. You’ll spot the difference immediately if you compare its 500MB to ClickUp’s 100MB. Grigri vs ClickUp
Monday’s Unique Aspects
Monday might be able to offer a greater number of features than ClickUp, but that is only because ClickUp requires access beyond the paywall. We do appreciate the polished UI. Much like Asana, Monday’s interface has been designed to be easy to navigate, even upon onboarding.
Monday’s simplicity is what makes it stand out. Its layout of its features is the best. It can be integrated with third-party platforms so that companies with additional needs or solutions have a place to make the most of the software.
Additionally, considering the cost range of its priced plans and their included tools, Monday has the potential to be a better great-value project management program for mid to large-sized teams. ClickUp is best for small groups so Monday should be the ClickUp for larger ones.
- Has a great-value range of paid plans, most of which are suited for mid-sized and large-scale teams
- Has enough work view options, features, and functionality to give off a highly competitive edge
- Its interface is simple enough for anyone, including newly welcomed teammates.
- Its free plan has some limits features-wise, despite offering users more free storage space allowance.
- It lacks multi-device support, as it can’t be currently connected to voice control platforms like Alexa and Google Assistant.
ClickUp vs. Notion
Originally a note-taking application, Notion takes on a refreshing approach to task management. Instead of relying on the usual design-heavy interface filled to the brim with tools, as seen in some top platforms such as ClickUp, Notion lays out its offering of features in a more simplified, minimalistic manner.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
However, you wouldn’t be able to try out other handy tools, including the Gantt chart, as Notion does not have enough capacity to offer them. It does have a limited number of powerful solutions but it makes up for it with a simpler working environment.
Comparison of the Features
As already established, Notion does not have as wide of a range of functions to offer on the table as ClickUp. The general design of Notion is less bold and bold than ClickUp’s (unless you use one of the pre-made templates it has on its website). It makes sense, however, given the way it was presented originally.
Notion’s simplicity is reflected in its paid and free tiers. Its free plan, on the one hand, allows you to taste its core tools – what makes it different is that it’s more suited for personal use compared to ClickUp’s Free Forever plan. Notion’s Teams plan seems to be more suitable for groups that don’t require the additional features. Grigri vs ClickUp
Notion’s Unique Aspects
The notion is one of the only software out there that caters to solo freelancers and minimalist teams better than large-scale companies with a lot at stake. Considering the short list of features, it can offer right away. The notion has the advantage of being easier to explore and use.
Organizing tasks and other duties have always been challenging given its minimalist feel. You may be able to cut right to the chase and accomplish whatever task you set your mind, whether you are working alone or in a group.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. Although it may not be as efficient as automation, that won’t make it a problem if you are a task manager.
- Excels in its task-creating, note-taking, and organization features, especially considering its origin as a simple notes application
- Its minimalist interface makes it easier to set up.
- Encourages users to be more functional and fluid in their workflow – this is enough to suit both one-person freelancers and teams with multiple players
- It also requires other essential project management tools such as automation or advanced-level reporting.
- If you want to maximize Notion’s capabilities and add other features, third-party integrations may be necessary
ClickUp vs. Trello
Breaking away from tradition, Trello cashes in on being the go-to project management platform with an eye for visual detail. It offers a variety of options for teams to organize and see project tasks. Some notable features include Kanban-style boards and Trello cards. There are also eye-catching views that range from lists to tables. Grigri vs ClickUp
From the looks of it, Trello’s task layout capabilities have given ClickUp a worthy competitor in the field. It excels in automations and integrations. ClickUp’s free plan seems comparable.
Trello’s visual layouts are what make it stand out, but we cannot say the same about other aspects of project management like reporting. However, the limited number of tools available makes it easier to onboard.
Comparing the Features
Like ClickUp’s take, Trello does not fail to impress us with its storied range of visual task layouts, as each allows you to keep organized and in tune with your team’s primary goals. You can create a Kanban Board for free but you will need to purchase a premium plan for $10 to have access to many other options. However, the Kanban board’s task management and automation tools are sufficient to be used by any team.
It’s also worth noting that its integration capabilities seamlessly match those of ClickUp. Trello’s free plan limits may limit your options, but you might be able to use its native and power-up offerings to give you more flexibility in your workflow. Additionally, Trello’s entry-level tier gives you unlimited storage, something ClickUp currently isn’t capable of having, which is a welcome bonus!
Trello’s Unique Aspects
Trello is not as flexible as ClickUp. You can’t record work hours with a timer, track and report on how well your project has been, or send e-mails within the platform – all because Trello doesn’t offer any of these currently.
It is not suited for data-intensive projects that require a lot of flexibility. But will that matter if all you want is a place where you can organize your tasks for your team? Unless you’re willing to expand with Trello’s integration feature, just using the default version may not be enough to satiate your workspace needs.
Trello’s task-management functions are a great way to organize your tasks. Apart from the assorted range of visuals, the Trello Cards feature lets you collate all your tasks into sub-ecosystems full of workplace interactions. Grigri vs ClickUp
- A wide range of work view designs that are board-based, optimized for various purposes.
- It has fewer features which makes the setup and onboarding process easier.
- Its free plan gives users unlimited storage space, which is good news for those who handle extra data.
- Aside from boards and visuals, Trello needs to catch up in other crucial tools like reporting and time management.
- You’ll only be limited to Kanban boards unless you sign up for its mid-tier Premium plan.
ClickUp vs. Jira Software
Jira Software has been proclaimed the best project management software for agile teams. It boasts a variety of highly functional and advanced features. Most of these are geared toward teams specializing in IT and other high-skill fields, so if you happen to be part of one, this may pique your interest.
Like ClickUp, Jira is quite robust and flexible to use based on its current offering of interesting tools – the only difference being it’s more suited for coding pros and the like. Core functions aside, it has been hailed by many who’ve used it for its top-notch reporting, dev-ops, and bug-tracking capabilities.
It’s also praised for its remarkable list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparing the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. The key distinction is the focus on dev teams, which may explain why some of Jira’s features are hard to digest if you’re not tech-savvy. Grigri vs ClickUp
The commonality of both platforms is their intimidation upon first impression. ClickUp may be well-known for its feature overload. Still, Jira’s range is so advanced that others may struggle with it. You may be able to reap the benefits of Jira’s paid and free plans, especially if your job is in IT. However, if you wish to get expert-level access to stuff like SSO and SCIM, you must also consider getting an Atlassian Access subscription, which will add more to your expenses.
Jira’s Unique Aspects
Jira is a powerful project management platform that can be as simple or complex as you might think. Plus, given its offering of functions and tools, it may suit agile teams better – considering the inclusion of distinctive assets like DevOps and IT companies.
Jira may not be capable of offering every feature under the sun like ClickUp. It is able to integrate with ClickUp and offers extra gigabytes storage space. This allows you to easily add any feature that you need into your workspace. Want to incorporate Gantt charts and time checking? You can explore all of them in the Atlassian Marketplace.
A recurring issue some users have with Jira is since it can house as many integrations as possible, your computer may run into some hardware issues. But, with that out of the way, as long as there’s enough time to go through the platform, we can envision Jira as a place where teammates can work as swiftly as possible.
- A great set of tools packed with power, many of which are designed for teams working in IT or web development
- Has a generally functional free plan – and an equally robust list of paid plans
- Its list of over 1000 integrations with other platforms is one of Jira’s strengths. Grigri vs ClickUp
- You may find it difficult to navigate Jira if you are not familiar with IT terminology.
- It has been criticised for its slow interface, lack of intuitive functions and inability to manage important tasks.
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Airtable is a real-time spreadsheet-database hybrid that focuses on letting teams combine all the data and workflow into one source of truth.
ClickUp may have good database management features, but Airtable excels across the board in this field. It’s best recognized for its generously customizable spreadsheet-adjacent table view. Though more appropriate for teams specializing in organizing important data, Airtable’s inclusive approach makes it a welcoming solution for any purpose.
From its stable functionality to its user-friendliness, there’s no doubt that Airtable has gained the trust of so many folks who use it. It can be difficult to use in certain cases, especially when using its data input functions.
Comparison of the Features
Airtable allows you to craft an organized layout with the help of spreadsheets. They can be used in multiple ways and for multiple purposes thanks to the template library. But, as per its recent update, there are more ways of viewing tasks that you can explore beyond spreadsheets, thanks to the Interface Designer feature. You can now customize your views to look like ClickUp. Grigri vs ClickUp
Features aside, we have to appreciate how Airtable presents its free plan. It may be less robust in features, but it is surprisingly functional. You get to access some core features, but as for customization, there’s not much range of options to explore unless you sign up for any of its premium plans. These plans are a little more expensive than ClickUp’s so be aware.
Airtable’s Unique Aspects
Out of all the project management software on our list, Airtable stands out best regarding spreadsheets. It’s also one of the only platforms that cash in on their spreadsheet and table tools as their star asset.
For years before the advent of digital boards and other task views designed for today’s age, spreadsheet programs like Microsoft Excel were primarily used to import data and lay out the tasks for any project. The design of these spreadsheet programs has helped teams achieve their goals.
But, as time passed, they slowly went out of style, considering the need for more flexibility and functionality. Airtable was created to address the lack of oomph found in most spreadsheet platforms during its release. Today, with the increasing rise of cloud-based and remote work, Airtable’s signature capabilities are more fitting for teams of all sizes. Grigri vs ClickUp
- Houses plenty of remarkable spreadsheet-creating and customization capabilities
- It is well-respected for its functional and stable user interface.
- Because of its affinity for diversity, it is suitable for many types of work.
- The data export and import process may sometimes be a struggle to work with, especially when transferring data from other platforms like MS Excel.
- Onboarding with Airtable may be confusing, but the effort will likely pay off once you’re used to its overall functions
Bottom Line: Which Project Management Software Should You Choose? Grigri vs ClickUp
If you want your team to do all things at once, ClickUp may be our best option. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, all platforms in our list are alternatives. However, Monday.com has more in-house capabilities, such as communication tools, collaboration tools, reporting and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. Between the three, you get to focus on the tasks at hand with as minimal features as possible, and you can maximize with integrations if you feel like it. There is only one difference between the three: Notion focuses more on document creation and note-taking, Airtable on spreadsheets and Asana on task management with some communication.
Trello might be better suited for workflows that rely on visuals. However, you may need to integrate with other platforms in order to achieve other goals. It shines best when it is used with Kanban board views. Meanwhile, if you rely on an advanced-level interface and agile features and/or specialize in IT, web development, or any computer-related skill, then Jira Software is.
Lastly, if you want to stuff the best features of all the other PMS into one place, there’s no other thing we could think of other than ClickUp. However, this route is not for everyone. You will need to be aware of its strengths and limitations, which we haven’t covered in detail here. ClickUp may have some tools that are better than others, but it does offer a good list of integrations which you can use to your advantage when you most need them.
Have you found the perfect PMS to help your team achieve your dream goals? ClickUp is the right platform for you or something else? Regardless of your choice, we’ll wish you the best of luck!