ClickUp has steadily gained recognition as one of the most effective task management platforms over the years. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
But, as eye-catching as it appears to be, it’s not the only software you should consider getting, as there are plenty more out there that might suit your team’s needs better than, say, ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We’ll also help you determine if your team has better compatibility with either ClickUp or any of the other platforms. If you haven’t found the perfect PMS yet, keep reading!
Deya has posted a video review on her YouTube channel Deya // Entrepreneurship, Freelance, DBM and Entrepreneurship. To get a comprehensive overview of ClickUp, you may still want to check out our article below, which compares it to some competitors.
What is ClickUp? A Short Overview ClickUp vs Smartsheet
ClickUp, a cloud-based project-management software, is available to companies and groups of all sizes. It offers a place to work efficiently with optimized task-handling and goal-tracking tools as well as reporting tools. ClickUp also gives you the opportunity to encourage growth and collaboration to great heights.
ClickUp is one of the most popular productivity platforms today. It has distinct features that make each platform stand out. It has a huge load of features, most of which are designed to be convenient and easy to use. It is also known for its free, jam-packed plan and highly valuable premium alternatives.
ClickUp is a popular and highly regarded product. Although ClickUp is packed with productivity features, some users find it too much.
What makes ClickUp stand out from the rest?
There’s no denying that ClickUp delivers when it comes to offering teams a wide variety of project management features. From core tools such as task creation, calendar, reporting, and communication, to handy functions you may not get anywhere else, like time and screen recording, real-time collaborations, and public sharing, ClickUp has it all.
The best thing about large tool storage is the fact that they can all be accessed in one location, rather than using multiple apps. You don’t have to pay anything to access most of the core tools. ClickUp has been offering this free forever plan since its inception in 2017. According to some studies, having all of the required work tools in one place can increase team productivity by up to 20%.
However, while having as many features in one single platform as possible is a sound idea, it does have a downside. We all know that dealing with a lot of stuff at once may leave us feeling fatigued at some point. A common complaint nearly everyone has about ClickUp is that the overload of tools requires them to allot extra time to learn. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Although not as serious as the other, ClickUp needs to improve its UI. It can sometimes be a little difficult to navigate and may become unresponsive in some cases. It is capable of customizing itself and provides excellent support and learning resources when needed.
- This includes a wide range of solutions for work, from task management to time tracking to goal setting.
- Its free plan is the best in project management software
- Let’s explore more customization options
- It has so many features in one platform that it may intimidate those entering it for the first time.
- Overload of tools means more time for onboarding
ClickUp vs. Asana
Similar to ClickUp, Asana is a cloud-based program that allows you to keep up with your team’s tasks at any time on any device – did you know you can access both platforms through the iOS and Android mobile apps?
Asana comes with the core features you may expect, such as unlimited storage, reporting, goal tracking, and communication. ClickUp aims to be features-heavy, and Asana counters it by striking a perfect balance between offering powerful work tools and simplifying task management duties.
Asana does not have as many tools as ClickUp, which may be good news for some. However, as high-quality as its lineup of features may seem, its estimated price range is twice as much as the other.
Comparing the Features
ClickUp and Asana offer core workspace tools and features for teams, along with additional customization and portfolio access. The latter offers life-saving tools such as integrated time-tracking management. However, ClickUp does not. This means that you will need to create a program specifically for this purpose.
Asana’s paid plans cost twice as much as ClickUp’s currently. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. Asana’s free plans do not offer the same features as ClickUp and can only be accessed by those who have opted for premium tiers. The only thing that saves Asana’s entry-level tier is unlimited storage. This gives ClickUp the obvious upper hand in the category.
Asana’s Unique Aspects
Asana may not be best recognized for its financial value. It might also need to be proficient in its offerings of project management tools. But, for what it’s worth, not having a lot to provide may have given Asana a bigger advantage than ClickUp.
Although the latter has a lot of features, it may not be enough for all teams, especially those who are going through the onboarding process. With the former, teammates wouldn’t have to worry as much, as its display of core tools is simply laid out and ready to use, further saving time in the process.
With that considered, it’s more liberating to integrate and incorporate as much as you want to enhance your team’s work experience with Asana. Like every other project management platform, Asana lets you integrate with various apps and services, including Zapier, for an expanded reach.
- Has enough vital task management features to make for a swift working environment
- Its interface and general functions are sleek, making it easier for first-timers to explore the platform.
- It offers a wide range of integrations with third party apps and services.
- Access to Asana’s paid-tier offerings is required for most of Asana’s key features.
- Its expensive price range may not bode well for small-scale teams and low-budget groups.
ClickUp vs. Monday.com
On our list of project management platforms, Monday.com is a rare case in which it offers (almost) the exact range of capabilities as ClickUp. Much like the latter, the former lets you do all kinds of task management duties of the highest quality possible.
With Monday, you can create any kind of task and file them into folders and subtasks, collaborate with your fellow mates in real-time even while you’re far away, draft reports using its excellent cloud-based framework, customize your dashboard with drag-and-drop options, and track goals at any moment whether you’re in desktop view or on mobile.
ClickUp Monday lets you do what it promises. The only differences are that ClickUp’s interface is more modern than the other, easier to use, and more suitable for large groups.
Comparing the Features
Monday provides the following tools for work management that ClickUp offers: In addition to primary functions such as task-making and reporting, and automations; these include the Gantt charts and Kanban boards, in-house Documents feature and time-tracking tools. While you can get half of these already in ClickUp’s freemium plan, with Monday, you’d have to pay up just to access them, which can be a bit of a hassle.
The pricing range for Monday’s version is between Asana’s most expensive and ClickUp’s most valuable. Its Basic plan costs $8 – just a good $3 more than ClickUp’s equivalent, but not as pricey. Although there isn’t much to be had, Monday’s free plan has the best storage allowance. Comparing ClickUp’s 500MB storage allowance to ClickUp’s 100MB will immediately show the difference. ClickUp vs Smartsheet
Monday’s Unique Aspects
Monday may be capable of offering a different amount of features than ClickUp on the table in its free plan – given that most of them require access beyond the paywall. However, we do have to appreciate how polished its UI is. Like Asana’s interface, Monday’s was designed to be simple to use even after you have been onboarded.
Monday’s simplicity is what makes it stand out. Its layout of its features is the best. It can be integrated with third-party platforms so that companies with additional needs or solutions have a place to make the most of the software.
Aside from the fact that Monday’s pricing plans and the included tools are affordable, it could be a great project management tool for large to mid-sized groups. ClickUp works best for small-scale groups, so it’s fitting for Monday to be the ClickUp for bigger ones.
- Has a great-value range of paid plans, most of which are suited for mid-sized and large-scale teams
- Has enough work view options, features, and functionality to give off a highly competitive edge
- The interface is easy enough to use for everyone, even new teammates.
- The free plan does not offer unlimited storage, but it has certain limitations.
- It doesn’t support multi-device connectivity, so it cannot be connected to voice control platforms such as Alexa or Google Assistant.
ClickUp vs. Notion
Notion was originally a note-taking app. Now it offers a refreshing approach for task management. Notion does not rely on the traditional interface that is cluttered with many tools as ClickUp and other top platforms, but instead presents its features in a simplified, minimalistic way.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
You won’t be able use other useful tools like the Gantt chart because Notion doesn’t have enough capacity. It does have a limited number of powerful solutions but it makes up for it with a simpler working environment.
Comparing the Features
Notion doesn’t have the same number of functions as ClickUp, as we’ve already seen. As for the general design, the former appears to be less bold and brash than the latter (unless you try out any of its pre-made templates available on its official website). It makes sense, however, given the way it was presented originally.
Notion’s simplicity is reflected in its paid and free tiers. Its free plan, on the one hand, allows you to taste its core tools – what makes it different is that it’s more suited for personal use compared to ClickUp’s Free Forever plan. Notion’s Teams plan seems to be more suitable for groups that don’t require the additional features. ClickUp vs Smartsheet
Notion’s Unique Aspects
The notion is one of the only software out there that caters to solo freelancers and minimalist teams better than large-scale companies with a lot at stake. It is easy to use, considering the limited features it offers. It is easy to understand and use.
Given its minimalist look, organizing tasks and other duties has always been difficult. You may be able to cut right to the chase and accomplish whatever task you set your mind, whether you are working alone or in a group.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. Although it may not be as efficient as automation, that won’t make it a problem if you are a task manager.
- It excels in task-creating and note-taking. This is especially impressive considering that it was originally a simple notes application.
- Its minimalist interface makes it easier to set up.
- This encourages users to be more efficient and fluid in their workflow. It is suitable for both freelancers and large teams.
- It also requires other essential project management tools such as automation or advanced-level reporting.
- If you want to maximize Notion’s capabilities and add other features, third-party integrations may be necessary
ClickUp vs. Trello
Trello is breaking with tradition and aiming to be the most popular project management platform. It specializes in offering teams a wide range of flexible ways to see and organize project tasks, with some notable ones including Kanban-style boards, signature Trello cards, and eye-catching views from lists to tables. ClickUp vs Smartsheet
From the looks of it, Trello’s task layout capabilities have given ClickUp a worthy competitor in the field. It excels in automations and integrations. ClickUp’s free plan seems comparable.
As Trello shines best in its visual layouts, we can’t say the same regarding other important aspects of project management, like reporting. However, the limited number of tools available makes it easier to onboard.
Comparison of the Features
Trello, like ClickUp, is a great visual task management tool. Each layout allows you to stay organized and aligned with your team’s main goals. However, while you can create a Kanban board for free, you may need to pay for a $10 Premium plan to access many options. Regardless, its task management and automation features seem good enough to use by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Even if you’re confined to the limits of Trello’s free plan, you may be lucky to take advantage of its native and Power-Up offerings, ultimately giving your extra workflow flexibility. Additionally, Trello’s entry-level tier gives you unlimited storage, something ClickUp currently isn’t capable of having, which is a welcome bonus!
Trello’s Unique Aspects
Trello is not as flexible as ClickUp. You can’t record work hours with a timer, track and report on how well your project has been, or send e-mails within the platform – all because Trello doesn’t offer any of these currently.
This lack of range means it won’t be a great fit for ambitious data-heavy projects. But will that matter if all you want is a place where you can organize your tasks for your team? Unless you’re willing to expand with Trello’s integration feature, just using the default version may not be enough to satiate your workspace needs.
Speaking of organizing your tasks, it’s quite telling that Trello’s task management functions have helped the software get to where it is today. Apart from the assorted range of visuals, the Trello Cards feature lets you collate all your tasks into sub-ecosystems full of workplace interactions. ClickUp vs Smartsheet
- A wide range of work view designs that are board-based, optimized for various purposes.
- It has fewer features which makes the setup and onboarding process easier.
- The free plan offers unlimited storage space which is great news for people who work with more data.
- Aside from boards and visuals, Trello needs to catch up in other crucial tools like reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
ClickUp vs. Jira Software
Advertised as the #1 project management software for agile teams, Jira Software is packed with a stellar list of advanced-grade and highly functional features. These features are targeted at teams that specialize in IT or other high-skill areas, so if this is something you’re interested in, it may be worth your time.
Jira, like ClickUp is robust and flexible. Its current offerings of tools are great – but it’s better suited to coding pros. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It is also highly praised for its impressive list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparing the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. The key distinction is the focus on dev teams, which may explain why some of Jira’s features are hard to digest if you’re not tech-savvy. ClickUp vs Smartsheet
The commonality of both platforms is their intimidation upon first impression. ClickUp may be well-known for its feature overload. Jira’s features are so extensive that some may have trouble understanding it. As for Jira’s free and paid plans, you may likely reap the benefits of what each tier offers, especially if you work in IT. Atlassian Access subscriptions are a good option if you want to have expert-level access, such as SCIM and SSO.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Its many functions and tools make it a good choice for agile teams, especially when you consider the inclusion of unique assets such as DevOps or IT companies.
Although Jira might not have ClickUp, it can offer all the features you need. It is able to integrate with ClickUp and offers extra gigabytes storage space. This allows you to easily add any feature that you need into your workspace. You might like to integrate Gantt charts or time checking. All of these options are available in the Atlassian Marketplace.
A recurring issue some users have with Jira is since it can house as many integrations as possible, your computer may run into some hardware issues. With that said, Jira can be viewed as a platform where colleagues can collaborate as quickly as possible, so long as you have enough time to explore the platform.
- Packed with an outstanding set of power-heavy tools, most of which cater to teams who work in IT and web development
- A generally functional plan is available. There are also a number of premium plans.
- Its list of over 1000 integrations with other platforms is one of Jira’s strengths. ClickUp vs Smartsheet
- If you’re not as well versed in IT jargon, you may have difficulty navigating through Jira for the first time.
- Has been criticized for its often slow interface, less intuitive functions, and lack of important task management features
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Airtable is a real-time spreadsheet-database hybrid that focuses on letting teams combine all the data and workflow into one source of truth.
While ClickUp has some great database management features, Airtable is the best in this area. It’s best recognized for its generously customizable spreadsheet-adjacent table view. Though more appropriate for teams specializing in organizing important data, Airtable’s inclusive approach makes it a welcoming solution for any purpose.
Airtable is trusted by so many people because of its stability and ease-of-use. It can be difficult to use in certain cases, especially when using its data input functions.
Comparing the Features
Airtable makes it easy to create a well-organized layout using spreadsheets. They can be used in multiple ways and for multiple purposes thanks to the template library. The Interface Designer update has added new ways to view tasks. Similar to ClickUp, you now have the option to customize your views into calendar form or a Kanban board. ClickUp vs Smartsheet
Airtable’s free plan is a great feature. It may be less robust in features, but it is surprisingly functional. While you have access to some core features, customization is limited. You can only explore the premium plans if you are interested in more options. Speaking of which, they’re a bit more expensive than ClickUp’s, so be aware.
Airtable’s Unique Aspects
Out of all the project management software on our list, Airtable stands out best regarding spreadsheets. Airtable is also the only platform that makes spreadsheets and table tools their star asset.
For years before the advent of digital boards and other task views designed for today’s age, spreadsheet programs like Microsoft Excel were primarily used to import data and lay out the tasks for any project. The design of these spreadsheet programs has helped teams achieve their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Airtable’s unique capabilities make it more suitable for all types of teams, especially with cloud-based work and remote work. ClickUp vs Smartsheet
- Houses plenty of remarkable spreadsheet-creating and customization capabilities
- It is well-respected for its functional and stable user interface.
- Its affinity for diversity makes it suitable for many different types of work purposes
- Sometimes, data import and export can be difficult to manage, especially when data is transferred from MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should I Choose? ClickUp vs Smartsheet
ClickUp is a great option if you want your team members to be able to do everything at once. However, if you don’t want your mates to be fully overwhelmed for the first time, Monday.com is a great alternative. Technically, all platforms in our list are alternatives. However, Monday.com has more in-house capabilities, such as communication tools, collaboration tools, reporting and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. Between the three, you get to focus on the tasks at hand with as minimal features as possible, and you can maximize with integrations if you feel like it. There is only one difference between the three: Notion focuses more on document creation and note-taking, Airtable on spreadsheets and Asana on task management with some communication.
Trello might be better suited for workflows that rely on visuals. However, you may need to integrate with other platforms in order to achieve other goals. After all, it shines best when it comes to Kanban board views. Jira Software is a great choice if you are looking for an advanced interface and agile features, and/or a computer-related skill such as IT, web development or any other computer-related skill.
ClickUp is the only way to combine the best features from all other PMS in one place. But, if you’re going for this route, you may need to consider its strengths and weaknesses, most of which we haven’t fully covered here. It’s worth mentioning that some of ClickUp’s tools may be better, while others may not – nevertheless, it offers a decent list of integrations, which you can use to your advantage if you need it most, as with any other existing project management software.
Are you looking for the right PMS to help your team reach their dreams? Is ClickUp the right platform for your team, or is it something else that best suits your needs? We wish you all the best, regardless of which platform you choose.