ClickUp has steadily gained recognition as one of the most effective task management platforms over the years. It is trusted worldwide by small and large companies, thanks to its great-value plans and extensive list of powerful features.
It’s certainly eye-catching, but it’s not all you need. There are many other software options that may be more suitable for your needs than ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We can also help you decide if your team is more compatible with ClickUp or other platforms. If you haven’t found the perfect PMS yet, keep reading!
For those of you who prefer a more visual experience, here is a video review from Deya on her YouTube channel Deya // Freelance, DBM & Entrepreneurship. ClickUp is a great way to get an overview. You can also check out the article below that compares ClickUp to other companies.
What is ClickUp? A Short Overview ClickUp vs Microsoft To Do
ClickUp, a cloud-based project-management software, is available to companies and groups of all sizes. It offers a place to work efficiently with optimized task-handling and goal-tracking tools as well as reporting tools. ClickUp also gives you the opportunity to encourage growth and collaboration to great heights.
ClickUp is one of the most popular productivity platforms today. It has distinct features that make each platform stand out. It has a huge load of features, most of which are designed to be convenient and easy to use. Additionally, it’s best known for its jam-packed free plan and impressively valuable premium contemporaries.
ClickUp is a popular and highly regarded product. However, while being filled to the brim with productivity features, the amount it offers can be overkill for some users.
What Makes ClickUp Stand Out From the Rest?
There’s no denying that ClickUp delivers when it comes to offering teams a wide variety of project management features. From core tools such as task creation, calendar, reporting, and communication, to handy functions you may not get anywhere else, like time and screen recording, real-time collaborations, and public sharing, ClickUp has it all.
What’s particularly nice about the large capacity of tools is that you can access them in one place instead of relying on multiple apps. It’s also worth noting that you don’t need to pay a lot to get a hold of most of the core ones as they’re already available in its Free Forever plan – that’s what ClickUp exactly promised since its inception in 2017. It’s believed that having all the necessary work tools in one centralized place may increase productivity rates within teams by around 20%.
Although having as many features as possible in one platform is a good idea, there are downsides. It is a common occurrence for people to feel tired when trying to deal with too many things at once. A common complaint nearly everyone has about ClickUp is that the overload of tools requires them to allot extra time to learn. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Although not as serious as the other, ClickUp needs to improve its UI. It can sometimes be a little difficult to navigate and may become unresponsive in some cases. But that aside, it catches up in its customization abilities and offers excellent support and learning resources whenever help is needed.
- Includes a widely diverse range of work solutions from task management to time tracking to goal-setting
- Its free plan is the best in project management software
- Lets you explore a wider scope of customization tools
- It offers so many features that it can be intimidating for those who are new to it.
- More time is needed to onboard if you have too many tools
ClickUp vs. Asana
Similar to ClickUp and Asana, Asana allows you to track your team’s tasks from anywhere on the internet. Did you know that you can access both platforms via the iOS or Android mobile apps?
Asana includes all the essential features that you would expect such as unlimited storage and reporting, goal tracking, communication, and reporting. ClickUp aims to be features-heavy, and Asana counters it by striking a perfect balance between offering powerful work tools and simplifying task management duties.
Asana does not have as many tools as ClickUp, which may be good news for some. Its estimated price range is however twice as expensive as the other, despite its impressive list of features.
Comparing the Features
ClickUp and Asana offer core workspace tools and features for teams, along with additional customization and portfolio access. While the latter has life-saving tools like integrated time-tracking management, the former does not – this means you would have to find a dedicated program just for that.
Asana’s offered set of paid plans costs twice the amount of what ClickUp currently has. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. As for the free plans, Asana does not have the same key features as ClickUp, and most of them cannot be accessed unless you register for a premium tier. The only thing that saves Asana’s entry-level tier is unlimited storage. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana might not be well-known for its financial value. It may also need to be well-versed when it comes to its offering of project management tools and functions, too. Asana may have had a greater advantage than ClickUp by not having much to offer.
The latter is blessed with a huge load of features, but the overloaded offering may be too much for most teams, especially those going through the onboarding process. With the former, teammates wouldn’t have to worry as much, as its display of core tools is simply laid out and ready to use, further saving time in the process.
With that considered, it’s more liberating to integrate and incorporate as much as you want to enhance your team’s work experience with Asana. Asana, like every other project management platform allows you to integrate with different apps and services such as Zapier for a wider reach.
- It has enough task management features to ensure a fast working environment.
- The platform’s interface and functions are simple, making it easy for new users to use.
- It offers a wide range of integrations with third party apps and services.
Cons of Asana
- Access to Asana’s paid-tier offerings is required for most of Asana’s key features.
- The high price tag may not be a good fit for small teams or low-budget groups.
ClickUp vs. Monday.com
Monday.com is one of the few platforms that offers almost the same capabilities as ClickUp. The former, much like ClickUp, allows you to manage all tasks with the best quality.
Monday allows you to create any type of task, file them in folders and subtasks. You can also collaborate with your mates in real time even if you are far away.
ClickUp Monday lets you do what it promises. The only differences are that ClickUp’s interface is more modern than the other, easier to use, and more suitable for large groups.
Comparing the Features
Monday offers its users the following key work management tools that ClickUp also has: apart from primary functions like task-making, reporting, and automations, these also include the Gantt and Kanban charts, the in-house Documents feature, time-tracking tools, single sign-on, and the ability to privatize boards and files. You can access half of these tools in ClickUp’s freemium program, but Monday will require you to pay for them. This can make it a bit difficult.
The pricing range for Monday’s version is between Asana’s most expensive and ClickUp’s most valuable. The Basic plan costs $8, which is $3 less than ClickUp’s equivalent but not as expensive. Although there isn’t much to be had, Monday’s free plan has the best storage allowance. You’ll spot the difference immediately if you compare its 500MB to ClickUp’s 100MB. ClickUp vs Microsoft To Do
Monday’s Unique Aspects
Monday may be capable of offering a different amount of features than ClickUp on the table in its free plan – given that most of them require access beyond the paywall. However, we do have to appreciate how polished its UI is. Like Asana’s interface, Monday’s was designed to be simple to use even after you have been onboarded.
Monday stands out best in its simplicity based on how it lays out its features. It can be integrated with third-party platforms so that companies with additional needs or solutions have a place to make the most of the software.
Additionally, considering the cost range of its priced plans and their included tools, Monday has the potential to be a better great-value project management program for mid to large-sized teams. ClickUp works best for small-scale groups, so it’s fitting for Monday to be the ClickUp for bigger ones.
- Offers a wide range of great-value plans that are suitable for large and mid-sized teams.
- It has enough features and work view options to give you a competitive edge
- Its interface is simple enough for anyone, including newly welcomed teammates.
- Its free plan has some limits features-wise, despite offering users more free storage space allowance.
- It lacks multi-device support, as it can’t be currently connected to voice control platforms like Alexa and Google Assistant.
ClickUp vs. Notion
Notion was originally a note-taking app. Now it offers a refreshing approach for task management. Notion does not rely on the traditional interface that is cluttered with many tools as ClickUp and other top platforms, but instead presents its features in a simplified, minimalistic way.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
You won’t be able use other useful tools like the Gantt chart because Notion doesn’t have enough capacity. Regardless, while it may lack the range of powerful solutions, it sure does make up for its less complicated setting, making way for a more straightforward working environment.
Comparison of the Features
As already established, Notion does not have as wide of a range of functions to offer on the table as ClickUp. As for the general design, the former appears to be less bold and brash than the latter (unless you try out any of its pre-made templates available on its official website). But given how it was originally presented, it makes more sense that it turned out this way.
Beyond how much it can offer, Notion’s simplistic nature similarly influences its free tier and paid plans. The free plan allows you to try its core tools. What makes it different from ClickUp’s Free Forever is that it’s better suited for personal use than ClickUp’s. Notion’s Teams plan, on the other, seems to fit groups who may not need any of the increasingly complicated fuss of extra features better. ClickUp vs Microsoft To Do
Notion’s Unique Aspects
It is the only software that can cater to freelancers and small teams better than large companies with lots at stake. It is easy to use, considering the limited features it offers. The notion has the advantage of being easier to explore and use.
Given its minimalist look, organizing tasks and other duties has always been difficult. You may be able to cut right to the chase and accomplish whatever task you set your mind, whether you are working alone or in a group.
Notion is easy to use. Its layout is also simple enough that you can maximize it however you wish. It may not be as great as other tasks like automation, but those won’t be much of a great concern if you’re a simple task management type.
- It excels in task-creating and note-taking. This is especially impressive considering that it was originally a simple notes application.
- Its minimalistic interface leads to a less complex setup process
- Encourages users to be more functional and fluid in their workflow – this is enough to suit both one-person freelancers and teams with multiple players
- It needs other vital project management tools, such as automation and advanced-level reporting.
- If you want to maximize Notion’s capabilities and add other features, third-party integrations may be necessary
ClickUp vs. Trello
Breaking away from tradition, Trello cashes in on being the go-to project management platform with an eye for visual detail. It specializes in offering teams a wide range of flexible ways to see and organize project tasks, with some notable ones including Kanban-style boards, signature Trello cards, and eye-catching views from lists to tables. ClickUp vs Microsoft To Do
ClickUp has been made a credible competitor by Trello’s task-laying capabilities. Furthermore, it excels in its distinctive way when it comes to automations and integrations, and its free plan seems to be on par with what ClickUp’s Free Forever variant has in store.
As Trello shines best in its visual layouts, we can’t say the same regarding other important aspects of project management, like reporting. However, the limited number of tools available makes it easier to onboard.
Comparing the Features
Trello, like ClickUp, is a great visual task management tool. Each layout allows you to stay organized and aligned with your team’s main goals. You can create a Kanban Board for free but you will need to purchase a premium plan for $10 to have access to many other options. However, the Kanban board’s task management and automation tools are sufficient to be used by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Trello’s free plan limits may limit your options, but you might be able to use its native and power-up offerings to give you more flexibility in your workflow. Also, Trello’s entry level tier grants unlimited storage which ClickUp is currently unable to offer. This is a great bonus!
Trello’s Unique Aspects
Compared to ClickUp, Trello lacks a diverse range of workspace capabilities. Trello currently doesn’t allow you to track your projects, set up a timer or record work hours.
It is not suited for data-intensive projects that require a lot of flexibility. If all you need is a place to organize your tasks for your entire team, will this matter? If you don’t want to use Trello’s integration features, the default version might not suffice to meet your workspace requirements.
Trello’s task-management functions are a great way to organize your tasks. The Trello Cards feature allows you to combine all your tasks into sub-ecosystems that allow for workplace interactions. ClickUp vs Microsoft To Do
- A wide range of work view designs that are board-based, optimized for various purposes.
- Has fewer features, ultimately making the onboarding and setup process less cumbersome
- Its free plan gives users unlimited storage space, which is good news for those who handle extra data.
- Aside from boards and visuals, Trello needs to catch up in other crucial tools like reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
ClickUp vs. Jira Software
Jira Software has been proclaimed the best project management software for agile teams. It boasts a variety of highly functional and advanced features. Most of these are geared toward teams specializing in IT and other high-skill fields, so if you happen to be part of one, this may pique your interest.
Like ClickUp, Jira is quite robust and flexible to use based on its current offering of interesting tools – the only difference being it’s more suited for coding pros and the like. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It’s also praised for its remarkable list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparing the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. The key distinction is the focus on dev teams, which may explain why some of Jira’s features are hard to digest if you’re not tech-savvy. ClickUp vs Microsoft To Do
The commonality of both platforms is their intimidation upon first impression. ClickUp may be well-known for its feature overload. Jira’s features are so extensive that some may have trouble understanding it. As for Jira’s free and paid plans, you may likely reap the benefits of what each tier offers, especially if you work in IT. However, if you wish to get expert-level access to stuff like SSO and SCIM, you must also consider getting an Atlassian Access subscription, which will add more to your expenses.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Its many functions and tools make it a good choice for agile teams, especially when you consider the inclusion of unique assets such as DevOps or IT companies.
Jira may not be capable of offering every feature under the sun like ClickUp. It is able to integrate with ClickUp and offers extra gigabytes storage space. This allows you to easily add any feature that you need into your workspace. You might like to integrate Gantt charts or time checking. All of these options are available in the Atlassian Marketplace.
Jira has a problem that users frequently have. It can store as many integrations and your computer could run into hardware problems. But, with that out of the way, as long as there’s enough time to go through the platform, we can envision Jira as a place where teammates can work as swiftly as possible.
- A great set of tools packed with power, many of which are designed for teams working in IT or web development
- Has a generally functional free plan – and an equally robust list of paid plans
- Jira is known for its over 1000 integrations with different platforms. ClickUp vs Microsoft To Do
- If you’re not as well versed in IT jargon, you may have difficulty navigating through Jira for the first time.
- Has been criticized for its often slow interface, less intuitive functions, and lack of important task management features
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Penned as a “real-time spreadsheet-database hybrid” that takes on a new spin on the usual project management software, it focuses on letting teams mix in all the workflow and data into one cohesive source of truth.
ClickUp may have good database management features, but Airtable excels across the board in this field. It’s best recognized for its generously customizable spreadsheet-adjacent table view. Though more appropriate for teams specializing in organizing important data, Airtable’s inclusive approach makes it a welcoming solution for any purpose.
From its stable functionality to its user-friendliness, there’s no doubt that Airtable has gained the trust of so many folks who use it. But, in some cases, it can be challenging to use, especially with its data input functions.
Comparison of the Features
Airtable allows you to craft an organized layout with the help of spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. But, as per its recent update, there are more ways of viewing tasks that you can explore beyond spreadsheets, thanks to the Interface Designer feature. Similar to ClickUp, you now have the option to customize your views into calendar form or a Kanban board. ClickUp vs Microsoft To Do
Airtable’s free plan is a great feature. Although it lacks some core features, it’s still very functional. You get to access some core features, but as for customization, there’s not much range of options to explore unless you sign up for any of its premium plans. Speaking of which, they’re a bit more expensive than ClickUp’s, so be aware.
Airtable’s Unique Aspects
Airtable excels in spreadsheets, out of all the project management tools on our list. Airtable is also the only platform that makes spreadsheets and table tools their star asset.
Before the advent of digital boards or other task views, spreadsheet programs such as Microsoft Excel were used to import data and set up tasks for projects. The design of these spreadsheet programs has helped teams achieve their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Today, with the increasing rise of cloud-based and remote work, Airtable’s signature capabilities are more fitting for teams of all sizes. ClickUp vs Microsoft To Do
- Houses plenty of remarkable spreadsheet-creating and customization capabilities
- It is well-respected for its functional and stable user interface.
- Its affinity for diversity makes it suitable for many different types of work purposes
- The data export and import process may sometimes be a struggle to work with, especially when transferring data from other platforms like MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should You Choose? ClickUp vs Microsoft To Do
If you want your team to do all things at once, ClickUp may be our best option. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, most platforms on our list count as alternatives, but Monday has more in-house features, including communication and collaboration tools, reporting, and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. The only difference lies in how they’re used: Notion focuses on note-taking and documents, Airtable on spreadsheets, and Asana on task handling with a little communication on the side.
Trello might be better suited for workflows that rely on visuals. However, you may need to integrate with other platforms in order to achieve other goals. After all, it shines best when it comes to Kanban board views. Meanwhile, if you rely on an advanced-level interface and agile features and/or specialize in IT, web development, or any computer-related skill, then Jira Software is.
Lastly, if you want to stuff the best features of all the other PMS into one place, there’s no other thing we could think of other than ClickUp. However, this route is not for everyone. You will need to be aware of its strengths and limitations, which we haven’t covered in detail here. It’s worth mentioning that some of ClickUp’s tools may be better, while others may not – nevertheless, it offers a decent list of integrations, which you can use to your advantage if you need it most, as with any other existing project management software.
Have you found the perfect PMS to help your team achieve your dream goals? Is ClickUp the right platform for your team, or is it something else that best suits your needs? Regardless of your choice, we’ll wish you the best of luck!