Over the years, ClickUp has slowly gained acclaim as one of the top-performing task management platforms. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
It’s certainly eye-catching, but it’s not all you need. There are many other software options that may be more suitable for your needs than ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We can also help you decide if your team is more compatible with ClickUp or other platforms. Keep reading if you still haven’t found your perfect PMS.
Deya has posted a video review on her YouTube channel Deya // Entrepreneurship, Freelance, DBM and Entrepreneurship. ClickUp is a great way to get an overview. You can also check out the article below that compares ClickUp to other companies.
What is ClickUp? A Short Overview ClickUp vs Kissflow
ClickUp is a cloud-based project management software that, like all other platforms, provides companies and groups of different sizes a space to work productively with optimized task-handling, goal-tracking, and reporting tools, as well as an open opportunity to foster growth as a collective to great heights.
The best productivity platforms of today have distinct factors that set each other apart, and ClickUp takes on it by cashing in on being a one-stop shop for all work-related needs. There are many features available, and most of them are easy-to-use and convenient. Additionally, it’s best known for its jam-packed free plan and impressively valuable premium contemporaries.
ClickUp is a popular and highly regarded product. Although ClickUp is packed with productivity features, some users find it too much.
What makes ClickUp stand out from the rest?
There’s no denying that ClickUp delivers when it comes to offering teams a wide variety of project management features. ClickUp offers everything you need, including core tools like task creation, calendar, report, and communication. ClickUp also has handy functions such as time and screen recording and real-time collaborations.
The best thing about large tool storage is the fact that they can all be accessed in one location, rather than using multiple apps. You don’t have to pay anything to access most of the core tools. ClickUp has been offering this free forever plan since its inception in 2017. According to some studies, having all of the required work tools in one place can increase team productivity by up to 20%.
ClickUp’s Shortcomings
Although having as many features as possible in one platform is a good idea, there are downsides. It is a common occurrence for people to feel tired when trying to deal with too many things at once. A common complaint nearly everyone has about ClickUp is that the overload of tools requires them to allot extra time to learn. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Though not much of a great concern as the other, ClickUp also needs to improve in terms of UI in that it can be buggy in rare cases and a bit complicated to navigate through. It is capable of customizing itself and provides excellent support and learning resources when needed.
ClickUp’s Pros
- This includes a wide range of solutions for work, from task management to time tracking to goal setting.
- Its free plan is the best in project management software
- Lets you explore a wider scope of customization tools
ClickUp’s Cons
- It offers so many features that it can be intimidating for those who are new to it.
- Overload of tools means more time for onboarding
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ClickUp vs. Asana
Similar to ClickUp and Asana, Asana allows you to track your team’s tasks from anywhere on the internet. Did you know that you can access both platforms via the iOS or Android mobile apps?
Asana includes all the essential features that you would expect such as unlimited storage and reporting, goal tracking, communication, and reporting. ClickUp is a heavy-featured platform. Asana counters this by offering powerful tools for work and a simplified way to manage tasks.
ClickUp has more tools than Asana, so this may be a good thing for some. Its estimated price range is however twice as expensive as the other, despite its impressive list of features.
Comparison of the Features
ClickUp and Asana offer core workspace tools and features for teams, along with additional customization and portfolio access. While the latter has life-saving tools like integrated time-tracking management, the former does not – this means you would have to find a dedicated program just for that.
Asana’s offered set of paid plans costs twice the amount of what ClickUp currently has. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. Asana’s free plans do not offer the same features as ClickUp and can only be accessed by those who have opted for premium tiers. The only thing that saves Asana’s entry-level tier is unlimited storage. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana might not be well-known for its financial value. It may also need to be well-versed when it comes to its offering of project management tools and functions, too. Asana may have had a greater advantage than ClickUp by not having much to offer.
The latter is blessed with a huge load of features, but the overloaded offering may be too much for most teams, especially those going through the onboarding process. With the former, teammates wouldn’t have to worry as much, as its display of core tools is simply laid out and ready to use, further saving time in the process.
Asana makes it easy to incorporate and integrate as many things as you need to improve your team’s experience. Asana, like every other project management platform allows you to integrate with different apps and services such as Zapier for a wider reach.
Asana’s Pros
- It has enough task management features to ensure a fast working environment.
- Its interface and general functions are sleek, making it easier for first-timers to explore the platform.
- Has an impressive list of advanced integrations with third-party apps and services
Cons of Asana
- Most of Asana’s key features require access to any of its paid-tier offerings.
- The high price tag may not be a good fit for small teams or low-budget groups.
ClickUp vs. Monday.com
On our list of project management platforms, Monday.com is a rare case in which it offers (almost) the exact range of capabilities as ClickUp. The former, much like ClickUp, allows you to manage all tasks with the best quality.
Monday allows you to create any type of task, file them in folders and subtasks. You can also collaborate with your mates in real time even if you are far away.
Essentially, Monday allows you to do exactly what ClickUp promises to offer – the only notable differences are that the interface is sleeker than the other, it’s easier to navigate, and it’s more appropriate in a large-group setting.
Comparison of the Features
Monday offers its users the following key work management tools that ClickUp also has: apart from primary functions like task-making, reporting, and automations, these also include the Gantt and Kanban charts, the in-house Documents feature, time-tracking tools, single sign-on, and the ability to privatize boards and files. While you can get half of these already in ClickUp’s freemium plan, with Monday, you’d have to pay up just to access them, which can be a bit of a hassle.
Regarding the pricing range, Monday’s version falls comfortably between ClickUp’s more valuable set and Asana’s more expensive one. Its Basic plan costs $8 – just a good $3 more than ClickUp’s equivalent, but not as pricey. Though admittedly, there’s not much to offer, Monday’s free plan wins when it comes to storage allowance. Comparing ClickUp’s 500MB storage allowance to ClickUp’s 100MB will immediately show the difference. ClickUp vs Kissflow
Monday’s Unique Aspects
Monday might be able to offer a greater number of features than ClickUp, but that is only because ClickUp requires access beyond the paywall. We do appreciate the polished UI. Much like Asana, Monday’s interface has been designed to be easy to navigate, even upon onboarding.
Monday stands out best in its simplicity based on how it lays out its features. Since it can integrate with third-party platforms, it gives companies with extra needs or solutions a space to maximize the software to the fullest.
Aside from the fact that Monday’s pricing plans and the included tools are affordable, it could be a great project management tool for large to mid-sized groups. ClickUp is best for small groups so Monday should be the ClickUp for larger ones.
Monday’s Pros
- Has a great-value range of paid plans, most of which are suited for mid-sized and large-scale teams
- It has enough features and work view options to give you a competitive edge
- The interface is easy enough to use for everyone, even new teammates.
Monday’s Cons
- The free plan does not offer unlimited storage, but it has certain limitations.
- It lacks multi-device support, as it can’t be currently connected to voice control platforms like Alexa and Google Assistant.
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ClickUp vs. Notion
Notion was originally a note-taking app. Now it offers a refreshing approach for task management. Notion does not rely on the traditional interface that is cluttered with many tools as ClickUp and other top platforms, but instead presents its features in a simplified, minimalistic way.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
However, you wouldn’t be able to try out other handy tools, including the Gantt chart, as Notion does not have enough capacity to offer them. Regardless, while it may lack the range of powerful solutions, it sure does make up for its less complicated setting, making way for a more straightforward working environment.
Comparison of the Features
Notion doesn’t have the same number of functions as ClickUp, as we’ve already seen. The general design of Notion is less bold and bold than ClickUp’s (unless you use one of the pre-made templates it has on its website). It makes sense, however, given the way it was presented originally.
Beyond how much it can offer, Notion’s simplistic nature similarly influences its free tier and paid plans. The free plan allows you to try its core tools. What makes it different from ClickUp’s Free Forever is that it’s better suited for personal use than ClickUp’s. Notion’s Teams plan, on the other, seems to fit groups who may not need any of the increasingly complicated fuss of extra features better. ClickUp vs Kissflow
Notion’s Unique Aspects
The notion is one of the only software out there that caters to solo freelancers and minimalist teams better than large-scale companies with a lot at stake. It is easy to use, considering the limited features it offers. It is easy to understand and use.
Given its minimalist look, organizing tasks and other duties has always been difficult. Whether you work alone or with a team, you may appreciate how you can cut straight to the chase and do whatever task is on your mind.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. It may not be as great as other tasks like automation, but those won’t be much of a great concern if you’re a simple task management type.
Notion’s Pros
- It excels in task-creating and note-taking. This is especially impressive considering that it was originally a simple notes application.
- Its minimalistic interface leads to a less complex setup process
- This encourages users to be more efficient and fluid in their workflow. It is suitable for both freelancers and large teams.
Notion’s Cons
- It also requires other essential project management tools such as automation or advanced-level reporting.
- If you want to maximize Notion’s capabilities and add other features, third-party integrations may be necessary
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ClickUp vs. Trello
Trello is breaking with tradition and aiming to be the most popular project management platform. It offers a variety of options for teams to organize and see project tasks. Some notable features include Kanban-style boards and Trello cards. There are also eye-catching views that range from lists to tables. ClickUp vs Kissflow
ClickUp has been made a credible competitor by Trello’s task-laying capabilities. Furthermore, it excels in its distinctive way when it comes to automations and integrations, and its free plan seems to be on par with what ClickUp’s Free Forever variant has in store.
Trello’s visual layouts are what make it stand out, but we cannot say the same about other aspects of project management like reporting. Nevertheless, its limited scope of tool offerings makes onboarding less cumbersome.
Comparison of the Features
Like ClickUp’s take, Trello does not fail to impress us with its storied range of visual task layouts, as each allows you to keep organized and in tune with your team’s primary goals. You can create a Kanban Board for free but you will need to purchase a premium plan for $10 to have access to many other options. Regardless, its task management and automation features seem good enough to use by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Even if you’re confined to the limits of Trello’s free plan, you may be lucky to take advantage of its native and Power-Up offerings, ultimately giving your extra workflow flexibility. Additionally, Trello’s entry-level tier gives you unlimited storage, something ClickUp currently isn’t capable of having, which is a welcome bonus!
Trello’s Unique Aspects
Compared to ClickUp, Trello lacks a diverse range of workspace capabilities. Trello currently doesn’t allow you to track your projects, set up a timer or record work hours.
It is not suited for data-intensive projects that require a lot of flexibility. If all you need is a place to organize your tasks for your entire team, will this matter? If you don’t want to use Trello’s integration features, the default version might not suffice to meet your workspace requirements.
Trello’s task-management functions are a great way to organize your tasks. Apart from the assorted range of visuals, the Trello Cards feature lets you collate all your tasks into sub-ecosystems full of workplace interactions. ClickUp vs Kissflow
Trello’s Pros
- A wide range of work view designs that are board-based, optimized for various purposes.
- It has fewer features which makes the setup and onboarding process easier.
- The free plan offers unlimited storage space which is great news for people who work with more data.
Trello’s Cons
- Aside from boards and visuals, Trello needs to catch up in other crucial tools like reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
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ClickUp vs. Jira Software
Advertised as the #1 project management software for agile teams, Jira Software is packed with a stellar list of advanced-grade and highly functional features. These features are targeted at teams that specialize in IT or other high-skill areas, so if this is something you’re interested in, it may be worth your time.
Jira, like ClickUp is robust and flexible. Its current offerings of tools are great – but it’s better suited to coding pros. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It is also highly praised for its impressive list of native integrations. These are all great features, but Jira is also criticized for its slow UI, confusing setup and inability assign multiple people to the same task.
Comparison of the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. One of the key differences is Jira’s focus on developers. This may explain why Jira’s features can be difficult to understand if you are not tech-savvy. ClickUp vs Kissflow
Another aspect both platforms share is the intimidation upon first impression – ClickUp may be notorious for its feature overload. Still, Jira’s range is so advanced that others may struggle with it. You may be able to reap the benefits of Jira’s paid and free plans, especially if your job is in IT. Atlassian Access subscriptions are a good option if you want to have expert-level access, such as SCIM and SSO.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Plus, given its offering of functions and tools, it may suit agile teams better – considering the inclusion of distinctive assets like DevOps and IT companies.
Jira may not be capable of offering every feature under the sun like ClickUp. But it catches up with its integration capabilities and extra gigabytes of free storage space, encouraging you to add whatever is lacking into your workspace. You might like to integrate Gantt charts or time checking. You can explore all of them in the Atlassian Marketplace.
Jira has a problem that users frequently have. It can store as many integrations and your computer could run into hardware problems. With that said, Jira can be viewed as a platform where colleagues can collaborate as quickly as possible, so long as you have enough time to explore the platform.
Jira’s Pros
- A great set of tools packed with power, many of which are designed for teams working in IT or web development
- A generally functional plan is available. There are also a number of premium plans.
- Jira is known for its over 1000 integrations with different platforms. ClickUp vs Kissflow
Cons of Jira
- You may find it difficult to navigate Jira if you are not familiar with IT terminology.
- It has been criticised for its slow interface, lack of intuitive functions and inability to manage important tasks.
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ClickUp vs. Airtable
Airtable is well-known for its spreadsheet capabilities. But it also has many other features. Penned as a “real-time spreadsheet-database hybrid” that takes on a new spin on the usual project management software, it focuses on letting teams mix in all the workflow and data into one cohesive source of truth.
ClickUp may have good database management features, but Airtable excels across the board in this field. Airtable is best known for its flexible spreadsheet-adjacent view. Though more appropriate for teams specializing in organizing important data, Airtable’s inclusive approach makes it a welcoming solution for any purpose.
From its stable functionality to its user-friendliness, there’s no doubt that Airtable has gained the trust of so many folks who use it. It can be difficult to use in certain cases, especially when using its data input functions.
Comparing the Features
Airtable makes it easy to create a well-organized layout using spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. The Interface Designer update has added new ways to view tasks. Similar to ClickUp, you now have the option to customize your views into calendar form or a Kanban board. ClickUp vs Kissflow
Airtable’s free plan is a great feature. It may be less robust in features, but it is surprisingly functional. While you have access to some core features, customization is limited. You can only explore the premium plans if you are interested in more options. These plans are a little more expensive than ClickUp’s so be aware.
Airtable’s Unique Aspects
Airtable excels in spreadsheets, out of all the project management tools on our list. Airtable is also the only platform that makes spreadsheets and table tools their star asset.
For years before the advent of digital boards and other task views designed for today’s age, spreadsheet programs like Microsoft Excel were primarily used to import data and lay out the tasks for any project. Their formal and neatly stacked nature stemmed from the design has helped get teams to reach their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Airtable’s unique capabilities make it more suitable for all types of teams, especially with cloud-based work and remote work. ClickUp vs Kissflow
Airtable’s Pros
- Houses plenty of remarkable spreadsheet-creating and customization capabilities
- It is well-respected for its functional and stable user interface.
- Because of its affinity for diversity, it is suitable for many types of work.
Airtable’s Cons
- Sometimes, data import and export can be difficult to manage, especially when data is transferred from MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should I Choose? ClickUp vs Kissflow
ClickUp is a great option if you want your team members to be able to do everything at once. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, all platforms in our list are alternatives. However, Monday.com has more in-house capabilities, such as communication tools, collaboration tools, reporting and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. The only difference lies in how they’re used: Notion focuses on note-taking and documents, Airtable on spreadsheets, and Asana on task handling with a little communication on the side.
If your workflow relies on visuals, Trello may be a better fit, though you may have to integrate with other platforms for other purposes. After all, it shines best when it comes to Kanban board views. Meanwhile, if you rely on an advanced-level interface and agile features and/or specialize in IT, web development, or any computer-related skill, then Jira Software is.
Lastly, if you want to stuff the best features of all the other PMS into one place, there’s no other thing we could think of other than ClickUp. But, if you’re going for this route, you may need to consider its strengths and weaknesses, most of which we haven’t fully covered here. ClickUp may have some tools that are better than others, but it does offer a good list of integrations which you can use to your advantage when you most need them.
Have you found the perfect PMS to help your team achieve your dream goals? Is ClickUp the right platform for your team, or is it something else that best suits your needs? Regardless of your choice, we’ll wish you the best of luck!