Over the years, ClickUp has slowly gained acclaim as one of the top-performing task management platforms. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
But, as eye-catching as it appears to be, it’s not the only software you should consider getting, as there are plenty more out there that might suit your team’s needs better than, say, ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We can also help you decide if your team is more compatible with ClickUp or other platforms. Keep reading if you still haven’t found your perfect PMS.
For those of you who prefer a more visual experience, here is a video review from Deya on her YouTube channel Deya // Freelance, DBM & Entrepreneurship. ClickUp is a great way to get an overview. You can also check out the article below that compares ClickUp to other companies.
What is ClickUp? A Short Overview ClickUp vs Karbon
ClickUp, a cloud-based project-management software, is available to companies and groups of all sizes. It offers a place to work efficiently with optimized task-handling and goal-tracking tools as well as reporting tools. ClickUp also gives you the opportunity to encourage growth and collaboration to great heights.
The best productivity platforms of today have distinct factors that set each other apart, and ClickUp takes on it by cashing in on being a one-stop shop for all work-related needs. There are many features available, and most of them are easy-to-use and convenient. It is also known for its free, jam-packed plan and highly valuable premium alternatives.
ClickUp is a popular and highly regarded product. However, while being filled to the brim with productivity features, the amount it offers can be overkill for some users.
What Makes ClickUp Stand Out From the Rest?
ClickUp is a great tool for project management. ClickUp offers everything you need, including core tools like task creation, calendar, report, and communication. ClickUp also has handy functions such as time and screen recording and real-time collaborations.
The best thing about large tool storage is the fact that they can all be accessed in one location, rather than using multiple apps. It’s also worth noting that you don’t need to pay a lot to get a hold of most of the core ones as they’re already available in its Free Forever plan – that’s what ClickUp exactly promised since its inception in 2017. According to some studies, having all of the required work tools in one place can increase team productivity by up to 20%.
However, while having as many features in one single platform as possible is a sound idea, it does have a downside. We all know that dealing with a lot of stuff at once may leave us feeling fatigued at some point. A common complaint nearly everyone has about ClickUp is that the overload of tools requires them to allot extra time to learn. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Although not as serious as the other, ClickUp needs to improve its UI. It can sometimes be a little difficult to navigate and may become unresponsive in some cases. It is capable of customizing itself and provides excellent support and learning resources when needed.
- Includes a widely diverse range of work solutions from task management to time tracking to goal-setting
- Its free plan is the best in project management software
- Let’s explore more customization options
- It has so many features in one platform that it may intimidate those entering it for the first time.
- More time is needed to onboard if you have too many tools
ClickUp vs. Asana
Similar to ClickUp, Asana is a cloud-based program that allows you to keep up with your team’s tasks at any time on any device – did you know you can access both platforms through the iOS and Android mobile apps?
Asana includes all the essential features that you would expect such as unlimited storage and reporting, goal tracking, communication, and reporting. ClickUp is a heavy-featured platform. Asana counters this by offering powerful tools for work and a simplified way to manage tasks.
ClickUp has more tools than Asana, so this may be a good thing for some. However, as high-quality as its lineup of features may seem, its estimated price range is twice as much as the other.
Comparing the Features
Both Asana and ClickUp offer teams a handy slew of core workspace features and tools, plus some additions, including portfolio access and customization. While the latter has life-saving tools like integrated time-tracking management, the former does not – this means you would have to find a dedicated program just for that.
Asana’s paid plans cost twice as much as ClickUp’s currently. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. As for the free plans, Asana does not have the same key features as ClickUp, and most of them cannot be accessed unless you register for a premium tier. The only thing that saves Asana’s entry-level tier is unlimited storage. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana may not be best recognized for its financial value. It may also need to be well-versed when it comes to its offering of project management tools and functions, too. Asana may have had a greater advantage than ClickUp by not having much to offer.
Although the latter has a lot of features, it may not be enough for all teams, especially those who are going through the onboarding process. The former saves time and makes teammates less concerned.
With that considered, it’s more liberating to integrate and incorporate as much as you want to enhance your team’s work experience with Asana. Like every other project management platform, Asana lets you integrate with various apps and services, including Zapier, for an expanded reach.
- Has enough vital task management features to make for a swift working environment
- The platform’s interface and functions are simple, making it easy for new users to use.
- It offers a wide range of integrations with third party apps and services.
- Access to Asana’s paid-tier offerings is required for most of Asana’s key features.
- Its expensive price range may not bode well for small-scale teams and low-budget groups.
ClickUp vs. Monday.com
On our list of project management platforms, Monday.com is a rare case in which it offers (almost) the exact range of capabilities as ClickUp. Much like the latter, the former lets you do all kinds of task management duties of the highest quality possible.
Monday allows you to create any type of task, file them in folders and subtasks. You can also collaborate with your mates in real time even if you are far away.
Essentially, Monday allows you to do exactly what ClickUp promises to offer – the only notable differences are that the interface is sleeker than the other, it’s easier to navigate, and it’s more appropriate in a large-group setting.
Comparison of the Features
Monday provides the following tools for work management that ClickUp offers: In addition to primary functions such as task-making and reporting, and automations; these include the Gantt charts and Kanban boards, in-house Documents feature and time-tracking tools. While you can get half of these already in ClickUp’s freemium plan, with Monday, you’d have to pay up just to access them, which can be a bit of a hassle.
Regarding the pricing range, Monday’s version falls comfortably between ClickUp’s more valuable set and Asana’s more expensive one. Its Basic plan costs $8 – just a good $3 more than ClickUp’s equivalent, but not as pricey. Although there isn’t much to be had, Monday’s free plan has the best storage allowance. You’ll spot the difference immediately if you compare its 500MB to ClickUp’s 100MB. ClickUp vs Karbon
Monday’s Unique Aspects
Monday might be able to offer a greater number of features than ClickUp, but that is only because ClickUp requires access beyond the paywall. However, we do have to appreciate how polished its UI is. Like Asana’s interface, Monday’s was designed to be simple to use even after you have been onboarded.
Monday stands out best in its simplicity based on how it lays out its features. Since it can integrate with third-party platforms, it gives companies with extra needs or solutions a space to maximize the software to the fullest.
Additionally, considering the cost range of its priced plans and their included tools, Monday has the potential to be a better great-value project management program for mid to large-sized teams. ClickUp is best for small groups so Monday should be the ClickUp for larger ones.
- Has a great-value range of paid plans, most of which are suited for mid-sized and large-scale teams
- It has enough features and work view options to give you a competitive edge
- The interface is easy enough to use for everyone, even new teammates.
- The free plan does not offer unlimited storage, but it has certain limitations.
- It lacks multi-device support, as it can’t be currently connected to voice control platforms like Alexa and Google Assistant.
ClickUp vs. Notion
Originally a note-taking application, Notion takes on a refreshing approach to task management. Notion does not rely on the traditional interface that is cluttered with many tools as ClickUp and other top platforms, but instead presents its features in a simplified, minimalistic way.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
You won’t be able use other useful tools like the Gantt chart because Notion doesn’t have enough capacity. Regardless, while it may lack the range of powerful solutions, it sure does make up for its less complicated setting, making way for a more straightforward working environment.
Comparison of the Features
As already established, Notion does not have as wide of a range of functions to offer on the table as ClickUp. As for the general design, the former appears to be less bold and brash than the latter (unless you try out any of its pre-made templates available on its official website). It makes sense, however, given the way it was presented originally.
Beyond how much it can offer, Notion’s simplistic nature similarly influences its free tier and paid plans. Its free plan, on the one hand, allows you to taste its core tools – what makes it different is that it’s more suited for personal use compared to ClickUp’s Free Forever plan. Notion’s Teams plan seems to be more suitable for groups that don’t require the additional features. ClickUp vs Karbon
Notion’s Unique Aspects
It is the only software that can cater to freelancers and small teams better than large companies with lots at stake. It is easy to use, considering the limited features it offers. The notion has the advantage of being easier to explore and use.
Organizing tasks and other duties have always been challenging given its minimalist feel. Whether you work alone or with a team, you may appreciate how you can cut straight to the chase and do whatever task is on your mind.
Notion is easy to use. Its layout is also simple enough that you can maximize it however you wish. Although it may not be as efficient as automation, that won’t make it a problem if you are a task manager.
- Excels in its task-creating, note-taking, and organization features, especially considering its origin as a simple notes application
- Its minimalistic interface leads to a less complex setup process
- This encourages users to be more efficient and fluid in their workflow. It is suitable for both freelancers and large teams.
- It needs other vital project management tools, such as automation and advanced-level reporting.
- If you want to maximize Notion’s capabilities and add other features, third-party integrations may be necessary
ClickUp vs. Trello
Trello is breaking with tradition and aiming to be the most popular project management platform. It specializes in offering teams a wide range of flexible ways to see and organize project tasks, with some notable ones including Kanban-style boards, signature Trello cards, and eye-catching views from lists to tables. ClickUp vs Karbon
ClickUp has been made a credible competitor by Trello’s task-laying capabilities. Furthermore, it excels in its distinctive way when it comes to automations and integrations, and its free plan seems to be on par with what ClickUp’s Free Forever variant has in store.
As Trello shines best in its visual layouts, we can’t say the same regarding other important aspects of project management, like reporting. Nevertheless, its limited scope of tool offerings makes onboarding less cumbersome.
Comparing the Features
Trello, like ClickUp, is a great visual task management tool. Each layout allows you to stay organized and aligned with your team’s main goals. However, while you can create a Kanban board for free, you may need to pay for a $10 Premium plan to access many options. However, the Kanban board’s task management and automation tools are sufficient to be used by any team.
It’s also worth noting that its integration capabilities seamlessly match those of ClickUp. Even if you’re confined to the limits of Trello’s free plan, you may be lucky to take advantage of its native and Power-Up offerings, ultimately giving your extra workflow flexibility. Also, Trello’s entry level tier grants unlimited storage which ClickUp is currently unable to offer. This is a great bonus!
Trello’s Unique Aspects
Trello is not as flexible as ClickUp. Trello currently doesn’t allow you to track your projects, set up a timer or record work hours.
This lack of range means it won’t be a great fit for ambitious data-heavy projects. If all you need is a place to organize your tasks for your entire team, will this matter? If you don’t want to use Trello’s integration features, the default version might not suffice to meet your workspace requirements.
Speaking of organizing your tasks, it’s quite telling that Trello’s task management functions have helped the software get to where it is today. The Trello Cards feature allows you to combine all your tasks into sub-ecosystems that allow for workplace interactions. ClickUp vs Karbon
- Offers a stellar range of board-based work view designs optimized for a variety of purposes
- Has fewer features, ultimately making the onboarding and setup process less cumbersome
- Its free plan gives users unlimited storage space, which is good news for those who handle extra data.
- Trello must improve its ability to create visuals and boards, as well as other critical tools such reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
ClickUp vs. Jira Software
Advertised as the #1 project management software for agile teams, Jira Software is packed with a stellar list of advanced-grade and highly functional features. Most of these are geared toward teams specializing in IT and other high-skill fields, so if you happen to be part of one, this may pique your interest.
Jira, like ClickUp is robust and flexible. Its current offerings of tools are great – but it’s better suited to coding pros. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It’s also praised for its remarkable list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparison of the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. One of the key differences is Jira’s focus on developers. This may explain why Jira’s features can be difficult to understand if you are not tech-savvy. ClickUp vs Karbon
The commonality of both platforms is their intimidation upon first impression. ClickUp may be well-known for its feature overload. Still, Jira’s range is so advanced that others may struggle with it. You may be able to reap the benefits of Jira’s paid and free plans, especially if your job is in IT. Atlassian Access subscriptions are a good option if you want to have expert-level access, such as SCIM and SSO.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Plus, given its offering of functions and tools, it may suit agile teams better – considering the inclusion of distinctive assets like DevOps and IT companies.
Although Jira might not have ClickUp, it can offer all the features you need. But it catches up with its integration capabilities and extra gigabytes of free storage space, encouraging you to add whatever is lacking into your workspace. You might like to integrate Gantt charts or time checking. All of these options are available in the Atlassian Marketplace.
A recurring issue some users have with Jira is since it can house as many integrations as possible, your computer may run into some hardware issues. With that said, Jira can be viewed as a platform where colleagues can collaborate as quickly as possible, so long as you have enough time to explore the platform.
- Packed with an outstanding set of power-heavy tools, most of which cater to teams who work in IT and web development
- Has a generally functional free plan – and an equally robust list of paid plans
- Jira is known for its over 1000 integrations with different platforms. ClickUp vs Karbon
Cons of Jira
- If you’re not as well versed in IT jargon, you may have difficulty navigating through Jira for the first time.
- Has been criticized for its often slow interface, less intuitive functions, and lack of important task management features
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Penned as a “real-time spreadsheet-database hybrid” that takes on a new spin on the usual project management software, it focuses on letting teams mix in all the workflow and data into one cohesive source of truth.
While ClickUp has some great database management features, Airtable is the best in this area. Airtable is best known for its flexible spreadsheet-adjacent view. Though more appropriate for teams specializing in organizing important data, Airtable’s inclusive approach makes it a welcoming solution for any purpose.
From its stable functionality to its user-friendliness, there’s no doubt that Airtable has gained the trust of so many folks who use it. It can be difficult to use in certain cases, especially when using its data input functions.
Comparison of the Features
Airtable allows you to craft an organized layout with the help of spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. The Interface Designer update has added new ways to view tasks. Similar to ClickUp, you now have the option to customize your views into calendar form or a Kanban board. ClickUp vs Karbon
Airtable’s free plan is a great feature. It may be less robust in features, but it is surprisingly functional. While you have access to some core features, customization is limited. You can only explore the premium plans if you are interested in more options. Speaking of which, they’re a bit more expensive than ClickUp’s, so be aware.
Airtable’s Unique Aspects
Airtable excels in spreadsheets, out of all the project management tools on our list. It’s also one of the only platforms that cash in on their spreadsheet and table tools as their star asset.
Before the advent of digital boards or other task views, spreadsheet programs such as Microsoft Excel were used to import data and set up tasks for projects. Their formal and neatly stacked nature stemmed from the design has helped get teams to reach their goals.
But, as time passed, they slowly went out of style, considering the need for more flexibility and functionality. Airtable was created to address the lack of oomph found in most spreadsheet platforms during its release. Today, with the increasing rise of cloud-based and remote work, Airtable’s signature capabilities are more fitting for teams of all sizes. ClickUp vs Karbon
- Houses plenty of remarkable spreadsheet-creating and customization capabilities
- It is well-respected for its functional and stable user interface.
- Its affinity for diversity makes it suitable for many different types of work purposes
- Sometimes, data import and export can be difficult to manage, especially when data is transferred from MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should You Choose? ClickUp vs Karbon
If you want your team to do all things at once, ClickUp may be our best option. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, all platforms in our list are alternatives. However, Monday.com has more in-house capabilities, such as communication tools, collaboration tools, reporting and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. There is only one difference between the three: Notion focuses more on document creation and note-taking, Airtable on spreadsheets and Asana on task management with some communication.
Trello might be better suited for workflows that rely on visuals. However, you may need to integrate with other platforms in order to achieve other goals. It shines best when it is used with Kanban board views. Jira Software is a great choice if you are looking for an advanced interface and agile features, and/or a computer-related skill such as IT, web development or any other computer-related skill.
Lastly, if you want to stuff the best features of all the other PMS into one place, there’s no other thing we could think of other than ClickUp. But, if you’re going for this route, you may need to consider its strengths and weaknesses, most of which we haven’t fully covered here. ClickUp may have some tools that are better than others, but it does offer a good list of integrations which you can use to your advantage when you most need them.
Have you found the perfect PMS to help your team achieve your dream goals? Is ClickUp the right platform for your team, or is it something else that best suits your needs? We wish you all the best, regardless of which platform you choose.