ClickUp has steadily gained recognition as one of the most effective task management platforms over the years. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
But, as eye-catching as it appears to be, it’s not the only software you should consider getting, as there are plenty more out there that might suit your team’s needs better than, say, ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We’ll also help you determine if your team has better compatibility with either ClickUp or any of the other platforms. If you haven’t found the perfect PMS yet, keep reading!
For those of you who prefer a more visual experience, here is a video review from Deya on her YouTube channel Deya // Freelance, DBM & Entrepreneurship. To get a comprehensive overview of ClickUp, you may still want to check out our article below, which compares it to some competitors.
What is ClickUp? A Short Overview Can ClickUp vs Kanban
ClickUp is a cloud-based project management software that, like all other platforms, provides companies and groups of different sizes a space to work productively with optimized task-handling, goal-tracking, and reporting tools, as well as an open opportunity to foster growth as a collective to great heights.
ClickUp is one of the most popular productivity platforms today. It has distinct features that make each platform stand out. It has a huge load of features, most of which are designed to be convenient and easy to use. It is also known for its free, jam-packed plan and highly valuable premium alternatives.
Because of these, ClickUp has gained a highly favorable public following and critical acclaim. However, while being filled to the brim with productivity features, the amount it offers can be overkill for some users.
What makes ClickUp stand out from the rest?
ClickUp is a great tool for project management. From core tools such as task creation, calendar, reporting, and communication, to handy functions you may not get anywhere else, like time and screen recording, real-time collaborations, and public sharing, ClickUp has it all.
What’s particularly nice about the large capacity of tools is that you can access them in one place instead of relying on multiple apps. It’s also worth noting that you don’t need to pay a lot to get a hold of most of the core ones as they’re already available in its Free Forever plan – that’s what ClickUp exactly promised since its inception in 2017. According to some studies, having all of the required work tools in one place can increase team productivity by up to 20%.
Although having as many features as possible in one platform is a good idea, there are downsides. We all know that dealing with a lot of stuff at once may leave us feeling fatigued at some point. A common complaint nearly everyone has about ClickUp is that the overload of tools requires them to allot extra time to learn. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Though not much of a great concern as the other, ClickUp also needs to improve in terms of UI in that it can be buggy in rare cases and a bit complicated to navigate through. It is capable of customizing itself and provides excellent support and learning resources when needed.
- This includes a wide range of solutions for work, from task management to time tracking to goal setting.
- Its free plan is one of the most robust in any project management software
- Lets you explore a wider scope of customization tools
- It offers so many features that it can be intimidating for those who are new to it.
- More time is needed to onboard if you have too many tools
ClickUp vs. Asana
Similar to ClickUp, Asana is a cloud-based program that allows you to keep up with your team’s tasks at any time on any device – did you know you can access both platforms through the iOS and Android mobile apps?
Asana comes with the core features you may expect, such as unlimited storage, reporting, goal tracking, and communication. ClickUp is a heavy-featured platform. Asana counters this by offering powerful tools for work and a simplified way to manage tasks.
Asana does not have as many tools as ClickUp, which may be good news for some. However, as high-quality as its lineup of features may seem, its estimated price range is twice as much as the other.
Comparing the Features
ClickUp and Asana offer core workspace tools and features for teams, along with additional customization and portfolio access. The latter offers life-saving tools such as integrated time-tracking management. However, ClickUp does not. This means that you will need to create a program specifically for this purpose.
Asana’s offered set of paid plans costs twice the amount of what ClickUp currently has. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. Asana’s free plans do not offer the same features as ClickUp and can only be accessed by those who have opted for premium tiers. The only thing that saves Asana’s entry-level tier is unlimited storage. ClickUp has the clear advantage in this category.
Asana’s Unique Aspects
Asana might not be well-known for its financial value. It may also need to be well-versed when it comes to its offering of project management tools and functions, too. Asana may have had a greater advantage than ClickUp by not having much to offer.
The latter is blessed with a huge load of features, but the overloaded offering may be too much for most teams, especially those going through the onboarding process. The former saves time and makes teammates less concerned.
Asana makes it easy to incorporate and integrate as many things as you need to improve your team’s experience. Like every other project management platform, Asana lets you integrate with various apps and services, including Zapier, for an expanded reach.
- Has enough vital task management features to make for a swift working environment
- The platform’s interface and functions are simple, making it easy for new users to use.
- It offers a wide range of integrations with third party apps and services.
- Access to Asana’s paid-tier offerings is required for most of Asana’s key features.
- The high price tag may not be a good fit for small teams or low-budget groups.
ClickUp vs. Monday.com
On our list of project management platforms, Monday.com is a rare case in which it offers (almost) the exact range of capabilities as ClickUp. The former, much like ClickUp, allows you to manage all tasks with the best quality.
Monday allows you to create any type of task, file them in folders and subtasks. You can also collaborate with your mates in real time even if you are far away.
ClickUp Monday lets you do what it promises. The only differences are that ClickUp’s interface is more modern than the other, easier to use, and more suitable for large groups.
Comparison of the Features
Monday offers its users the following key work management tools that ClickUp also has: apart from primary functions like task-making, reporting, and automations, these also include the Gantt and Kanban charts, the in-house Documents feature, time-tracking tools, single sign-on, and the ability to privatize boards and files. You can access half of these tools in ClickUp’s freemium program, but Monday will require you to pay for them. This can make it a bit difficult.
The pricing range for Monday’s version is between Asana’s most expensive and ClickUp’s most valuable. Its Basic plan costs $8 – just a good $3 more than ClickUp’s equivalent, but not as pricey. Although there isn’t much to be had, Monday’s free plan has the best storage allowance. Comparing ClickUp’s 500MB storage allowance to ClickUp’s 100MB will immediately show the difference. Can ClickUp vs Kanban
Monday’s Unique Aspects
Monday may be capable of offering a different amount of features than ClickUp on the table in its free plan – given that most of them require access beyond the paywall. We do appreciate the polished UI. Much like Asana, Monday’s interface has been designed to be easy to navigate, even upon onboarding.
Monday’s simplicity is what makes it stand out. Its layout of its features is the best. Since it can integrate with third-party platforms, it gives companies with extra needs or solutions a space to maximize the software to the fullest.
Aside from the fact that Monday’s pricing plans and the included tools are affordable, it could be a great project management tool for large to mid-sized groups. ClickUp works best for small-scale groups, so it’s fitting for Monday to be the ClickUp for bigger ones.
- Offers a wide range of great-value plans that are suitable for large and mid-sized teams.
- It has enough features and work view options to give you a competitive edge
- The interface is easy enough to use for everyone, even new teammates.
- Its free plan has some limits features-wise, despite offering users more free storage space allowance.
- It lacks multi-device support, as it can’t be currently connected to voice control platforms like Alexa and Google Assistant.
ClickUp vs. Notion
Notion was originally a note-taking app. Now it offers a refreshing approach for task management. Instead of relying on the usual design-heavy interface filled to the brim with tools, as seen in some top platforms such as ClickUp, Notion lays out its offering of features in a more simplified, minimalistic manner.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
However, you wouldn’t be able to try out other handy tools, including the Gantt chart, as Notion does not have enough capacity to offer them. Regardless, while it may lack the range of powerful solutions, it sure does make up for its less complicated setting, making way for a more straightforward working environment.
Comparing the Features
As already established, Notion does not have as wide of a range of functions to offer on the table as ClickUp. As for the general design, the former appears to be less bold and brash than the latter (unless you try out any of its pre-made templates available on its official website). It makes sense, however, given the way it was presented originally.
Beyond how much it can offer, Notion’s simplistic nature similarly influences its free tier and paid plans. The free plan allows you to try its core tools. What makes it different from ClickUp’s Free Forever is that it’s better suited for personal use than ClickUp’s. Notion’s Teams plan seems to be more suitable for groups that don’t require the additional features. Can ClickUp vs Kanban
Notion’s Unique Aspects
The notion is one of the only software out there that caters to solo freelancers and minimalist teams better than large-scale companies with a lot at stake. Considering the short list of features, it can offer right away. It is easy to understand and use.
Given its minimalist look, organizing tasks and other duties has always been difficult. Whether you work alone or with a team, you may appreciate how you can cut straight to the chase and do whatever task is on your mind.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. Although it may not be as efficient as automation, that won’t make it a problem if you are a task manager.
- Excels in its task-creating, note-taking, and organization features, especially considering its origin as a simple notes application
- Its minimalist interface makes it easier to set up.
- Encourages users to be more functional and fluid in their workflow – this is enough to suit both one-person freelancers and teams with multiple players
- It also requires other essential project management tools such as automation or advanced-level reporting.
- You may need to rely on third-party integrations if you want to use Notion and maximize it with other features it currently cannot offer
ClickUp vs. Trello
Trello is breaking with tradition and aiming to be the most popular project management platform. It specializes in offering teams a wide range of flexible ways to see and organize project tasks, with some notable ones including Kanban-style boards, signature Trello cards, and eye-catching views from lists to tables. Can ClickUp vs Kanban
ClickUp has been made a credible competitor by Trello’s task-laying capabilities. Furthermore, it excels in its distinctive way when it comes to automations and integrations, and its free plan seems to be on par with what ClickUp’s Free Forever variant has in store.
As Trello shines best in its visual layouts, we can’t say the same regarding other important aspects of project management, like reporting. Nevertheless, its limited scope of tool offerings makes onboarding less cumbersome.
Comparison of the Features
Trello, like ClickUp, is a great visual task management tool. Each layout allows you to stay organized and aligned with your team’s main goals. However, while you can create a Kanban board for free, you may need to pay for a $10 Premium plan to access many options. However, the Kanban board’s task management and automation tools are sufficient to be used by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Even if you’re confined to the limits of Trello’s free plan, you may be lucky to take advantage of its native and Power-Up offerings, ultimately giving your extra workflow flexibility. Additionally, Trello’s entry-level tier gives you unlimited storage, something ClickUp currently isn’t capable of having, which is a welcome bonus!
Trello’s Unique Aspects
Compared to ClickUp, Trello lacks a diverse range of workspace capabilities. You can’t record work hours with a timer, track and report on how well your project has been, or send e-mails within the platform – all because Trello doesn’t offer any of these currently.
It is not suited for data-intensive projects that require a lot of flexibility. But will that matter if all you want is a place where you can organize your tasks for your team? Unless you’re willing to expand with Trello’s integration feature, just using the default version may not be enough to satiate your workspace needs.
Speaking of organizing your tasks, it’s quite telling that Trello’s task management functions have helped the software get to where it is today. Apart from the assorted range of visuals, the Trello Cards feature lets you collate all your tasks into sub-ecosystems full of workplace interactions. Can ClickUp vs Kanban
- A wide range of work view designs that are board-based, optimized for various purposes.
- Has fewer features, ultimately making the onboarding and setup process less cumbersome
- The free plan offers unlimited storage space which is great news for people who work with more data.
- Aside from boards and visuals, Trello needs to catch up in other crucial tools like reporting and time management.
- If you don’t sign up for the Premium mid-tier plan, your access to Kanban boards will be restricted.
ClickUp vs. Jira Software
Jira Software has been proclaimed the best project management software for agile teams. It boasts a variety of highly functional and advanced features. Most of these are geared toward teams specializing in IT and other high-skill fields, so if you happen to be part of one, this may pique your interest.
Jira, like ClickUp is robust and flexible. Its current offerings of tools are great – but it’s better suited to coding pros. Its core functions aside, many have praised it for its excellent reporting, dev-ops and bug-tracking capabilities.
It is also highly praised for its impressive list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparing the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. One of the key differences is Jira’s focus on developers. This may explain why Jira’s features can be difficult to understand if you are not tech-savvy. Can ClickUp vs Kanban
Another aspect both platforms share is the intimidation upon first impression – ClickUp may be notorious for its feature overload. Jira’s features are so extensive that some may have trouble understanding it. You may be able to reap the benefits of Jira’s paid and free plans, especially if your job is in IT. Atlassian Access subscriptions are a good option if you want to have expert-level access, such as SCIM and SSO.
Jira’s Unique Aspects
As daunting as it may seem, Jira has the potential to be a highly functional project management platform. Its many functions and tools make it a good choice for agile teams, especially when you consider the inclusion of unique assets such as DevOps or IT companies.
Jira may not be capable of offering every feature under the sun like ClickUp. It is able to integrate with ClickUp and offers extra gigabytes storage space. This allows you to easily add any feature that you need into your workspace. Want to incorporate Gantt charts and time checking? You can explore all of them in the Atlassian Marketplace.
Jira has a problem that users frequently have. It can store as many integrations and your computer could run into hardware problems. But, with that out of the way, as long as there’s enough time to go through the platform, we can envision Jira as a place where teammates can work as swiftly as possible.
- A great set of tools packed with power, many of which are designed for teams working in IT or web development
- A generally functional plan is available. There are also a number of premium plans.
- Jira is known for its over 1000 integrations with different platforms. Can ClickUp vs Kanban
Cons of Jira
- You may find it difficult to navigate Jira if you are not familiar with IT terminology.
- Has been criticized for its often slow interface, less intuitive functions, and lack of important task management features
ClickUp vs. Airtable
Airtable has been widely admired for its spreadsheet capabilities, but it has more to offer than that. Airtable is a real-time spreadsheet-database hybrid that focuses on letting teams combine all the data and workflow into one source of truth.
While ClickUp has some great database management features, Airtable is the best in this area. It’s best recognized for its generously customizable spreadsheet-adjacent table view. Airtable is best suited for data-management teams, but it can be used for all purposes.
Airtable is trusted by so many people because of its stability and ease-of-use. But, in some cases, it can be challenging to use, especially with its data input functions.
Comparing the Features
Airtable makes it easy to create a well-organized layout using spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. The Interface Designer update has added new ways to view tasks. You can now customize your views to look like ClickUp. Can ClickUp vs Kanban
Airtable’s free plan is a great feature. Although it lacks some core features, it’s still very functional. While you have access to some core features, customization is limited. You can only explore the premium plans if you are interested in more options. Speaking of which, they’re a bit more expensive than ClickUp’s, so be aware.
Airtable’s Unique Aspects
Airtable excels in spreadsheets, out of all the project management tools on our list. It’s also one of the only platforms that cash in on their spreadsheet and table tools as their star asset.
Before the advent of digital boards or other task views, spreadsheet programs such as Microsoft Excel were used to import data and set up tasks for projects. Their formal and neatly stacked nature stemmed from the design has helped get teams to reach their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Today, with the increasing rise of cloud-based and remote work, Airtable’s signature capabilities are more fitting for teams of all sizes. Can ClickUp vs Kanban
- There are many amazing customization and spreadsheet-creating capabilities.
- It is well-respected for its functional and stable user interface.
- Its affinity for diversity makes it suitable for many different types of work purposes
- Sometimes, data import and export can be difficult to manage, especially when data is transferred from MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should You Choose? Can ClickUp vs Kanban
If you want your team to do all things at once, ClickUp may be our best option. However, if you don’t want your mates to be fully overwhelmed for the first time, Monday.com is a great alternative. Technically, most platforms on our list count as alternatives, but Monday has more in-house features, including communication and collaboration tools, reporting, and time-tracking.
If you’re striving for a perfect balance between functionality and form, Asana, Notion, and Airtable are the best bets. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. There is only one difference between the three: Notion focuses more on document creation and note-taking, Airtable on spreadsheets and Asana on task management with some communication.
Trello might be better suited for workflows that rely on visuals. However, you may need to integrate with other platforms in order to achieve other goals. It shines best when it is used with Kanban board views. Jira Software is a great choice if you are looking for an advanced interface and agile features, and/or a computer-related skill such as IT, web development or any other computer-related skill.
ClickUp is the only way to combine the best features from all other PMS in one place. But, if you’re going for this route, you may need to consider its strengths and weaknesses, most of which we haven’t fully covered here. ClickUp may have some tools that are better than others, but it does offer a good list of integrations which you can use to your advantage when you most need them.
Have you found the perfect PMS to help your team achieve your dream goals? Is ClickUp the right platform for your team, or is it something else that best suits your needs? Regardless of your choice, we’ll wish you the best of luck!