ClickUp has steadily gained recognition as one of the most effective task management platforms over the years. Backed by a great-value range of plans and a long list of powerful features, it has been used and trusted by companies worldwide, small or big.
It’s certainly eye-catching, but it’s not all you need. There are many other software options that may be more suitable for your needs than ClickUp!
We’ve had the pleasure of looking at six of its close competitors that are impacting the task management scene, checking out their similar traits, and examining their distinct aspects that set each other apart. We can also help you decide if your team is more compatible with ClickUp or other platforms. Keep reading if you still haven’t found your perfect PMS.
Deya has posted a video review on her YouTube channel Deya // Entrepreneurship, Freelance, DBM and Entrepreneurship. To get a comprehensive overview of ClickUp, you may still want to check out our article below, which compares it to some competitors.
What is ClickUp? A brief overview Can ClickUp vs Google Sheets
ClickUp, a cloud-based project-management software, is available to companies and groups of all sizes. It offers a place to work efficiently with optimized task-handling and goal-tracking tools as well as reporting tools. ClickUp also gives you the opportunity to encourage growth and collaboration to great heights.
ClickUp is one of the most popular productivity platforms today. It has distinct features that make each platform stand out. There are many features available, and most of them are easy-to-use and convenient. It is also known for its free, jam-packed plan and highly valuable premium alternatives.
ClickUp is a popular and highly regarded product. However, while being filled to the brim with productivity features, the amount it offers can be overkill for some users.
What makes ClickUp stand out from the rest?
ClickUp is a great tool for project management. From core tools such as task creation, calendar, reporting, and communication, to handy functions you may not get anywhere else, like time and screen recording, real-time collaborations, and public sharing, ClickUp has it all.
What’s particularly nice about the large capacity of tools is that you can access them in one place instead of relying on multiple apps. It’s also worth noting that you don’t need to pay a lot to get a hold of most of the core ones as they’re already available in its Free Forever plan – that’s what ClickUp exactly promised since its inception in 2017. According to some studies, having all of the required work tools in one place can increase team productivity by up to 20%.
Although having as many features as possible in one platform is a good idea, there are downsides. It is a common occurrence for people to feel tired when trying to deal with too many things at once. ClickUp has many users complaining about the fact that they have to spend more time learning. There is a steep learning curve that most teams may have to deal with before using it for work full-time.
Though not much of a great concern as the other, ClickUp also needs to improve in terms of UI in that it can be buggy in rare cases and a bit complicated to navigate through. But that aside, it catches up in its customization abilities and offers excellent support and learning resources whenever help is needed.
- This includes a wide range of solutions for work, from task management to time tracking to goal setting.
- Its free plan is one of the most robust in any project management software
- Let’s explore more customization options
- It has so many features in one platform that it may intimidate those entering it for the first time.
- Overload of tools means more time for onboarding
ClickUp vs. Asana
Similar to ClickUp and Asana, Asana allows you to track your team’s tasks from anywhere on the internet. Did you know that you can access both platforms via the iOS or Android mobile apps?
Asana includes all the essential features that you would expect such as unlimited storage and reporting, goal tracking, communication, and reporting. ClickUp is a heavy-featured platform. Asana counters this by offering powerful tools for work and a simplified way to manage tasks.
ClickUp has more tools than Asana, so this may be a good thing for some. Its estimated price range is however twice as expensive as the other, despite its impressive list of features.
Comparing the Features
Both Asana and ClickUp offer teams a handy slew of core workspace features and tools, plus some additions, including portfolio access and customization. While the latter has life-saving tools like integrated time-tracking management, the former does not – this means you would have to find a dedicated program just for that.
Asana’s paid plans cost twice as much as ClickUp’s currently. ClickUp Unlimited plans start at $5, while Asana’s is a staggering $10.99. As for the free plans, Asana does not have the same key features as ClickUp, and most of them cannot be accessed unless you register for a premium tier. However, its entry-level tier includes unlimited storage among the only saving graces. This gives ClickUp the obvious upper hand in the category.
Asana’s Unique Aspects
Asana might not be well-known for its financial value. It might also need to be proficient in its offerings of project management tools. But, for what it’s worth, not having a lot to provide may have given Asana a bigger advantage than ClickUp.
Although the latter has a lot of features, it may not be enough for all teams, especially those who are going through the onboarding process. The former saves time and makes teammates less concerned.
Asana makes it easy to incorporate and integrate as many things as you need to improve your team’s experience. Like every other project management platform, Asana lets you integrate with various apps and services, including Zapier, for an expanded reach.
- Has enough vital task management features to make for a swift working environment
- Its interface and general functions are sleek, making it easier for first-timers to explore the platform.
- Has an impressive list of advanced integrations with third-party apps and services
- Most of Asana’s key features require access to any of its paid-tier offerings.
- Its expensive price range may not bode well for small-scale teams and low-budget groups.
ClickUp vs. Monday.com
Monday.com is one of the few platforms that offers almost the same capabilities as ClickUp. The former, much like ClickUp, allows you to manage all tasks with the best quality.
With Monday, you can create any kind of task and file them into folders and subtasks, collaborate with your fellow mates in real-time even while you’re far away, draft reports using its excellent cloud-based framework, customize your dashboard with drag-and-drop options, and track goals at any moment whether you’re in desktop view or on mobile.
ClickUp Monday lets you do what it promises. The only differences are that ClickUp’s interface is more modern than the other, easier to use, and more suitable for large groups.
Comparing the Features
Monday offers its users the following key work management tools that ClickUp also has: apart from primary functions like task-making, reporting, and automations, these also include the Gantt and Kanban charts, the in-house Documents feature, time-tracking tools, single sign-on, and the ability to privatize boards and files. You can access half of these tools in ClickUp’s freemium program, but Monday will require you to pay for them. This can make it a bit difficult.
Regarding the pricing range, Monday’s version falls comfortably between ClickUp’s more valuable set and Asana’s more expensive one. Its Basic plan costs $8 – just a good $3 more than ClickUp’s equivalent, but not as pricey. Though admittedly, there’s not much to offer, Monday’s free plan wins when it comes to storage allowance. Comparing ClickUp’s 500MB storage allowance to ClickUp’s 100MB will immediately show the difference. Can ClickUp vs Google Sheets
Monday’s Unique Aspects
Monday might be able to offer a greater number of features than ClickUp, but that is only because ClickUp requires access beyond the paywall. However, we do have to appreciate how polished its UI is. Like Asana’s interface, Monday’s was designed to be simple to use even after you have been onboarded.
Monday’s simplicity is what makes it stand out. Its layout of its features is the best. It can be integrated with third-party platforms so that companies with additional needs or solutions have a place to make the most of the software.
Aside from the fact that Monday’s pricing plans and the included tools are affordable, it could be a great project management tool for large to mid-sized groups. ClickUp works best for small-scale groups, so it’s fitting for Monday to be the ClickUp for bigger ones.
- Offers a wide range of great-value plans that are suitable for large and mid-sized teams.
- It has enough features and work view options to give you a competitive edge
- The interface is easy enough to use for everyone, even new teammates.
- Its free plan has some limits features-wise, despite offering users more free storage space allowance.
- It doesn’t support multi-device connectivity, so it cannot be connected to voice control platforms such as Alexa or Google Assistant.
ClickUp vs. Notion
Originally a note-taking application, Notion takes on a refreshing approach to task management. Instead of relying on the usual design-heavy interface filled to the brim with tools, as seen in some top platforms such as ClickUp, Notion lays out its offering of features in a more simplified, minimalistic manner.
With Notion, you get to use a set of barebones work features, such as creating an organized list of to-do tasks, viewing the happenings in your workspace in different ways (from Kanban boards to calendar and timeline views), and crafting info-rich documents and wikis.
You won’t be able use other useful tools like the Gantt chart because Notion doesn’t have enough capacity. It does have a limited number of powerful solutions but it makes up for it with a simpler working environment.
Comparison of the Features
As already established, Notion does not have as wide of a range of functions to offer on the table as ClickUp. As for the general design, the former appears to be less bold and brash than the latter (unless you try out any of its pre-made templates available on its official website). It makes sense, however, given the way it was presented originally.
Notion’s simplicity is reflected in its paid and free tiers. The free plan allows you to try its core tools. What makes it different from ClickUp’s Free Forever is that it’s better suited for personal use than ClickUp’s. Notion’s Teams plan, on the other, seems to fit groups who may not need any of the increasingly complicated fuss of extra features better. Can ClickUp vs Google Sheets
Notion’s Unique Aspects
It is the only software that can cater to freelancers and small teams better than large companies with lots at stake. Considering the short list of features, it can offer right away. It is easy to understand and use.
Given its minimalist look, organizing tasks and other duties has always been difficult. You may be able to cut right to the chase and accomplish whatever task you set your mind, whether you are working alone or in a group.
Not only is Notion easy to navigate, but its layout is simple enough that it can be maximized however you want. Although it may not be as efficient as automation, that won’t make it a problem if you are a task manager.
- Excels in its task-creating, note-taking, and organization features, especially considering its origin as a simple notes application
- Its minimalist interface makes it easier to set up.
- Encourages users to be more functional and fluid in their workflow – this is enough to suit both one-person freelancers and teams with multiple players
- It needs other vital project management tools, such as automation and advanced-level reporting.
- You may need to rely on third-party integrations if you want to use Notion and maximize it with other features it currently cannot offer
ClickUp vs. Trello
Breaking away from tradition, Trello cashes in on being the go-to project management platform with an eye for visual detail. It offers a variety of options for teams to organize and see project tasks. Some notable features include Kanban-style boards and Trello cards. There are also eye-catching views that range from lists to tables. Can ClickUp vs Google Sheets
From the looks of it, Trello’s task layout capabilities have given ClickUp a worthy competitor in the field. Furthermore, it excels in its distinctive way when it comes to automations and integrations, and its free plan seems to be on par with what ClickUp’s Free Forever variant has in store.
Trello’s visual layouts are what make it stand out, but we cannot say the same about other aspects of project management like reporting. However, the limited number of tools available makes it easier to onboard.
Comparison of the Features
Trello, like ClickUp, is a great visual task management tool. Each layout allows you to stay organized and aligned with your team’s main goals. However, while you can create a Kanban board for free, you may need to pay for a $10 Premium plan to access many options. However, the Kanban board’s task management and automation tools are sufficient to be used by any team.
It is also worth noting that ClickUp’s integration capabilities are seamless. Trello’s free plan limits may limit your options, but you might be able to use its native and power-up offerings to give you more flexibility in your workflow. Also, Trello’s entry level tier grants unlimited storage which ClickUp is currently unable to offer. This is a great bonus!
Trello’s Unique Aspects
Compared to ClickUp, Trello lacks a diverse range of workspace capabilities. You can’t record work hours with a timer, track and report on how well your project has been, or send e-mails within the platform – all because Trello doesn’t offer any of these currently.
This lack of range means it won’t be a great fit for ambitious data-heavy projects. But will that matter if all you want is a place where you can organize your tasks for your team? If you don’t want to use Trello’s integration features, the default version might not suffice to meet your workspace requirements.
Trello’s task-management functions are a great way to organize your tasks. The Trello Cards feature allows you to combine all your tasks into sub-ecosystems that allow for workplace interactions. Can ClickUp vs Google Sheets
- A wide range of work view designs that are board-based, optimized for various purposes.
- It has fewer features which makes the setup and onboarding process easier.
- The free plan offers unlimited storage space which is great news for people who work with more data.
- Trello must improve its ability to create visuals and boards, as well as other critical tools such reporting and time management.
- You’ll only be limited to Kanban boards unless you sign up for its mid-tier Premium plan.
ClickUp vs. Jira Software
Jira Software has been proclaimed the best project management software for agile teams. It boasts a variety of highly functional and advanced features. Most of these are geared toward teams specializing in IT and other high-skill fields, so if you happen to be part of one, this may pique your interest.
Like ClickUp, Jira is quite robust and flexible to use based on its current offering of interesting tools – the only difference being it’s more suited for coding pros and the like. Core functions aside, it has been hailed by many who’ve used it for its top-notch reporting, dev-ops, and bug-tracking capabilities.
It is also highly praised for its impressive list of native integrations. While these seem promising, Jira has also drawn ire from most users for its notoriously slow UI, confusing setup, and inability to assign multiple people to one task.
Comparing the Features
If there are a few things that both Jira and ClickUp have in common, they may include scrums, automations, project reporting, and power-heavy task management capabilities. The key distinction is the focus on dev teams, which may explain why some of Jira’s features are hard to digest if you’re not tech-savvy. Can ClickUp vs Google Sheets
Another aspect both platforms share is the intimidation upon first impression – ClickUp may be notorious for its feature overload. Jira’s features are so extensive that some may have trouble understanding it. As for Jira’s free and paid plans, you may likely reap the benefits of what each tier offers, especially if you work in IT. However, if you wish to get expert-level access to stuff like SSO and SCIM, you must also consider getting an Atlassian Access subscription, which will add more to your expenses.
Jira’s Unique Aspects
Jira is a powerful project management platform that can be as simple or complex as you might think. Its many functions and tools make it a good choice for agile teams, especially when you consider the inclusion of unique assets such as DevOps or IT companies.
Jira may not be capable of offering every feature under the sun like ClickUp. But it catches up with its integration capabilities and extra gigabytes of free storage space, encouraging you to add whatever is lacking into your workspace. Want to incorporate Gantt charts and time checking? All of these options are available in the Atlassian Marketplace.
Jira has a problem that users frequently have. It can store as many integrations and your computer could run into hardware problems. But, with that out of the way, as long as there’s enough time to go through the platform, we can envision Jira as a place where teammates can work as swiftly as possible.
- A great set of tools packed with power, many of which are designed for teams working in IT or web development
- Has a generally functional free plan – and an equally robust list of paid plans
- Its list of over 1000 integrations with other platforms is one of Jira’s strengths. Can ClickUp vs Google Sheets
Cons of Jira
- If you’re not as well versed in IT jargon, you may have difficulty navigating through Jira for the first time.
- It has been criticised for its slow interface, lack of intuitive functions and inability to manage important tasks.
ClickUp vs. Airtable
Airtable is well-known for its spreadsheet capabilities. But it also has many other features. Penned as a “real-time spreadsheet-database hybrid” that takes on a new spin on the usual project management software, it focuses on letting teams mix in all the workflow and data into one cohesive source of truth.
ClickUp may have good database management features, but Airtable excels across the board in this field. It’s best recognized for its generously customizable spreadsheet-adjacent table view. Airtable is best suited for data-management teams, but it can be used for all purposes.
Airtable is trusted by so many people because of its stability and ease-of-use. It can be difficult to use in certain cases, especially when using its data input functions.
Comparing the Features
Airtable makes it easy to create a well-organized layout using spreadsheets. Based on its template library, they can be utilized in multiple ways and for multiple purposes. The Interface Designer update has added new ways to view tasks. Similar to ClickUp, you now have the option to customize your views into calendar form or a Kanban board. Can ClickUp vs Google Sheets
Airtable’s free plan is a great feature. Although it lacks some core features, it’s still very functional. You get to access some core features, but as for customization, there’s not much range of options to explore unless you sign up for any of its premium plans. These plans are a little more expensive than ClickUp’s so be aware.
Airtable’s Unique Aspects
Out of all the project management software on our list, Airtable stands out best regarding spreadsheets. It’s also one of the only platforms that cash in on their spreadsheet and table tools as their star asset.
Before the advent of digital boards or other task views, spreadsheet programs such as Microsoft Excel were used to import data and set up tasks for projects. Their formal and neatly stacked nature stemmed from the design has helped get teams to reach their goals.
They became less popular as they were no longer practical and had to be replaced by more functionality. Airtable was designed to solve the shortcomings of spreadsheet platforms. Airtable’s unique capabilities make it more suitable for all types of teams, especially with cloud-based work and remote work. Can ClickUp vs Google Sheets
- There are many amazing customization and spreadsheet-creating capabilities.
- Renowned for its stable and functional user interface and experience
- Because of its affinity for diversity, it is suitable for many types of work.
- Sometimes, data import and export can be difficult to manage, especially when data is transferred from MS Excel.
- Although it may seem difficult to sign up for Airtable, once you get used to the overall functions of the platform, it will be worth it.
Bottom Line: Which Project Management Software Should I Choose? Can ClickUp vs Google Sheets
If you want your team to do all things at once, ClickUp may be our best option. Monday.com is an excellent alternative if your team doesn’t want to feel overwhelmed the first time. Technically, most platforms on our list count as alternatives, but Monday has more in-house features, including communication and collaboration tools, reporting, and time-tracking.
Asana, Notion and Airtable offer the perfect combination of functionality and form. You can focus on the task at hand while using as few features as possible. If you want to, integrations are available. There is only one difference between the three: Notion focuses more on document creation and note-taking, Airtable on spreadsheets and Asana on task management with some communication.
Trello might be better suited for workflows that rely on visuals. However, you may need to integrate with other platforms in order to achieve other goals. After all, it shines best when it comes to Kanban board views. Meanwhile, if you rely on an advanced-level interface and agile features and/or specialize in IT, web development, or any computer-related skill, then Jira Software is.
ClickUp is the only way to combine the best features from all other PMS in one place. But, if you’re going for this route, you may need to consider its strengths and weaknesses, most of which we haven’t fully covered here. ClickUp may have some tools that are better than others, but it does offer a good list of integrations which you can use to your advantage when you most need them.
Have you found the perfect PMS to help your team achieve your dream goals? ClickUp is the right platform for you or something else? Regardless of your choice, we’ll wish you the best of luck!